Administrative Assistant 3, UNLV Student Academic Success - Division of Health Sciences [R0150767]

University of Nevada Las Vegas•Las Vegas, MD

About The Position

The Administrative Assistant 3 (AA3) a provides administrative support to the Division of Health Sciences Advising Center. This position will manage administrative and operational functions that support student success initiatives across the three Colleges: Integrated Health Sciences, Public Health, and Nursing. This position will also maintain the schedules and calendars of the advising staff and Director. Primary responsibilities include office management duties; work with staff and student workers to ensure that all incoming calls are answered and prioritized, engage with students visiting the advising center needing student success-related support and assist with any needs they may have, manage service cases and support pools within Rebel Success Hub; corresponds about and compiles/produces data outcome reports; moderate data manipulation and analysis using spreadsheet programs; document typing and processing; travel and reimbursement arrangements; manage the operational budget for the center; purchasing and disbursement functions, and record management; complete HR-related items for staff recruitment and onboarding; as well as being a first point of contact related to student success initiatives, having knowledge of all functions within the DHS Advising Center, including problem solving. All positions in Academic Affairs contribute to our core mission: to increase enrollment and promote equitable student success. By addressing systemic obstacles and implementing strategic services, programs, and support, this position will play a part in enhancing student enrollment, retention, successful progression, timely completion, and equitable outcomes, in order to meaningfully contribute to the institution's commitment to expand access, grow enrollment, and promote equitable student success. As with all Academic Affairs positions, it is expected that this role will be filled by a person who subscribes to and routinely demonstrates the university's core values in all interactions; demonstrates professionalism and collegiality; is collaborative and a team player; is ethical, transparent, and abides by all university, NSHE, and State laws, policies, and procedures as appropriate to the position; and embraces diversity, equity, and inclusion in ways that promote belongingness for students, faculty, staff, community partners, and campus guests.

Requirements

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

Responsibilities

Office management duties
Work with staff and student workers to ensure that all incoming calls are answered and prioritized
Engage with students visiting the advising center needing student success-related support and assist with any needs they may have
Manage service cases and support pools within Rebel Success Hub
Corresponds about and compiles/produces data outcome reports
Moderate data manipulation and analysis using spreadsheet programs
Document typing and processing
Travel and reimbursement arrangements
Manage the operational budget for the center
Purchasing and disbursement functions, and record management
Complete HR-related items for staff recruitment and onboarding
First point of contact related to student success initiatives, having knowledge of all functions within the DHS Advising Center, including problem solving