Academic Administrative Assistant, Allied Health

WSRE • Warrington, SC

16h • $33,675 • Onsite

About The Position

The Academic Administrative Assistant position is a full-time career service role providing administrative support to departmental staff, faculty, and students under the supervision of the Department Head. The assistant is expected to develop a thorough knowledge of academic programs, student services, and College processes related to the department. Key responsibilities include maintaining confidentiality in accordance with FERPA, managing budget expenditures, processing payroll and personnel documents, maintaining records and reports, managing office files and correspondence, monitoring and ordering supplies, operating office equipment, scheduling appointments, and assisting with annual budget preparation. The role requires working effectively in a fast-paced, high-volume environment, adapting quickly to visitor needs, juggling multiple tasks, demonstrating professionalism, providing quality customer service, and following instructions. The position may require flexible hours, including some evenings, and is located on the Warrington Campus.

Requirements

• Bachelor’s degree or associate degree and two years of related experience.
• Demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting.
• Internet navigation skills.
• Successful results of a criminal background check are required.
• Meet the requirements of § 435.04(2), Florida Statutes, related to background investigations.
• An FDLE approved background check will be conducted as a condition of employment.

Responsibilities

• Provide administrative support to departmental staff, faculty, and students under the supervision of the Department Head.
• Develop a thorough knowledge of the academic programs, student services, and College processes related to the department.
• Maintain standards of confidentiality and privacy in accordance with the Family Educational Rights and Privacy Act (FERPA) and the College.
• Create, manage, and execute budget expenditures upon approval by the department head.
• Process payroll and personnel documents.
• Maintain, record, and process departmental and College-related forms and reports.
• Develop and maintain office files and correspondence.
• Monitor, order, and process requisitions for department materials and supplies.
• Operate office equipment.
• Schedule appointments and meetings.
• Assist with preparation of the annual budget.
• Work effectively in a fast-paced, high-volume environment, adapting quickly to the needs of visitors to the departmental office and juggling multiple tasks, all while demonstrating professionalism and providing quality customer service.
• Follow simple and complex written and verbal instructions.
• Perform other duties as assigned.

Benefits

• Comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida’s Group Insurance Program.
• Membership in the Florida Retirement System from the first day of employment.
• Participation in the wellness program.
• Tuition waivers.
• Educational opportunities.
• Paid sick leave.
• Additional leave types are position specific.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees