Administrative Assistant 3-Register in Probate

Door County Wisconsin•Sturgeon Bay, WI

18h•Onsite

About The Position

This position supports the administration of justice in Door County by performing clerical, financial, and legal administrative duties for the Register in Probate and Family Court Commissioner. The applicant ensures the accurate processing of court documents, manages confidential records, assists in courtroom proceedings, and provides high-level customer service to the public, attorneys, and agencies in compliance with Wisconsin Statutes and Supreme Court Rules. The role requires attention to detail, confidentiality, and the ability to manage multiple priorities in both office and courtroom environments.

Requirements

High school diploma or equivalent.
At least two (2) years of office experience, preferably in a legal or court setting.
Ability to type a minimum of 45 words per minute.
Equivalent combinations of education and experience may be considered.
Legal and Procedural Knowledge: Applies Wisconsin Statutes and Supreme Court Rules accurately in processing legal documentation.
Technical Proficiency: Operates CCAP, Microsoft Office, courtroom technology, and financial systems with efficiency.
Communication: Provides clear, courteous, and professional interaction with judges, attorneys, litigants, and the public.
Attention to Detail: Reviews legal and financial records for accuracy, timeliness, and compliance.
Organization and Multitasking: Manages multiple cases and administrative duties simultaneously in fast-paced environments.
Confidentiality and Integrity: Handles sensitive and explicit materials with discretion and professionalism.
Judgment and Independence: Exercises sound decision-making within established procedures and refers complex issues appropriately.
Customer Service: Maintains composure and professionalism when assisting the public in stressful or emotional situations.
Security Awareness: Follows data security, physical security, and cybersecurity best practices.

Nice To Haves

Associate’s degree in legal studies, business administration, or a related field.
Prior experience in a Wisconsin court, legal office, or public sector administrative role.
Familiarity with Wisconsin eCourts systems, CCAP, and courtroom audio-visual equipment.
Multilingual ability in Spanish or American Sign Language (ASL).

Responsibilities

Creates, updates, and maintains case files for probate, guardianship, mental health, and family court matters using Wisconsin Circuit Court Automation Program (CCAP).
Processes and reviews filings for all case types with focus on probate, guardianships, mental commitments and family cases. Occasionally may be required to support on other civil matters (i.e. small claims, injunctions).
Ensures and reviews filings for accuracy and statutory compliance.
Monitors case progress, schedules hearings, issues notices, and prepares documentation for judicial review.
Prepares, reviews, and distributes court documents.
Attends and assists in courtroom proceedings by administering oaths, recording minutes, managing exhibits, and operating audio/video equipment.
Coordinates interpreter services, including qualification, communication, compensation, and logistics.
Drafts and processes confidential correspondence, reports, and Microsoft Office documents for judicial reference and tracking.
Provides procedural information to attorneys, agencies, and the public without offering legal advice.
Manages calendars, schedules hearings, and coordinates appointments for the Register in Probate and Family Court Commissioner.
Maintains departmental records, law library resources, and office supplies.
Receives and processes mail, phone, and in-person inquiries with professionalism and discretion.
General administrative duties as assigned by the Family Court Commissioner/Register in Probate.
Processes payments and fees; runs daily and monthly financial reports.
Prepares billing statements and invoices and generates financial reports in compliance with County and court policies.
Assists with annual guardianship accounting processes, including review and verification of submitted financial accounts.