Administrative Assistant 3 - Athletics (C)

Edmonds College•Lynnwood, WA

34d•Onsite

About The Position

The Administrative Assistant supports all student-athletes and the general study body as the primary customer service representative acting as the first line of communication for students, staff, and visitors. This position directly supports the Director of Athletics and Auxiliary Services in all functions of responsibility, and supports the Assistant Athletic Director and coaches of all athletic programs. This is a classified position reporting to the Athletic Director. For information on applying, please see Application Procedures and Required Documents, below. Applications received by December 8, 2025 at 11:59pm PST will receive priority consideration. Position is opened until filled.

Requirements

Minimum of two (2) years of experience in a fast-paced professional office environment that includes customer service
Organizational skills to prioritize tasks and workload
Experience in scheduling and reservations
Ability to work independently and as as part of a team, ability to problem-solve and handle sensitive information and difficult situations tactfully and in confidence
Demonstrated skill working with technological tools (e.g., data entry, spreadsheet management, and report creation).
Excellent written and verbal communication skills
Ability to work both independently and collaboratively on assigned tasks, projects, groups, and initiatives.
Ability to lift at least 50lbs safely
Valid WA state driver license

Nice To Haves

Flexibility in schedule to work some nights and weekends if needed
Knowledge of athletics, experience using google platforms (google sheets, docs, email, drive)
Experience using CTClink and or 25Live
Understanding of athletic programs and collegiate athletics environment

Responsibilities

General office management skills including: first line of communication with students and visitors over the phone and in person, mail processing and distribution, enter facility work orders, inventory, and purchasing experience
Generate new hire paperwork, creating PAFs for coach stipends and payments, administer youth camps, supervising work study students and general assistants
Scheduling meetings, advising appointments, facility rentals and usage by campus community in 25Live, input athletic schedules in Trumba
Monitor budget status and expenses for over 45 budgets, submit budget transfers, adding and removing holds in ctcLink, submitting tech fund and grant proposals and deposit of revenue via credit card and cash (including reconciling credit card reader, complete purchases using
Manage verification of athletic eligibility, process letters of intent, travel arrangements (lodging/meals/transportation) for 9 teams, prepare recruiting materials, troubleshoot registration, advising, athletic scholarship allocations, compile, verify, and turn in athletic co-curricular waivers to enrollment services, assist students with financial aid inquires and file completion, track tuition balances and add/remove holds on accounts,
Compile statistical data for annual NWAC Presidents Cup report and Grant-in-Aid report as well as federal Equity in Disclosure Act report, data collection/reports for coaches
Assist with supervision of intramurals, general student employees and work study employees
Other duties and projects as assigned by the Athletic Director

Benefits

full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more
Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year).

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