Administrative Assistant 2

MIT • Cambridge, MA

1d • Onsite

About The Position

ADMINISTRATIVE ASSISTANT , Scheller Teacher Education Program (STEP), to support a team of researchers, designers, content managers, developers, and project managers with day-to-day office support tasks for our research lab of 25+ staff and students. Responsibilities include: serve as an assistant to the lab directors, such as calendar management and making travel arrangements as needed; organize and execute meeting logistics for lab events, including relation communications; act as point-of-contact for visitors; manage and maintain lab door access for staff, students, and visitors; manage access of shared spaces at our office location; maintain lab communication and related systems, such as email lists, Slack users, and event announcements; and support Communications.

Requirements

• A minimum of three years in a higher education or corporate office setting
• Great attention to detail
• Exceptional organizational skills
• Excellent written and verbal communications skills
• Proactive with excellent time management skills
• Ability to work independently, and proactively problem-solve and follow through on variety of tasks
• Ability to work effectively with a diverse population of faculty, sponsors, staff and students
• High level of discretion dealing with sensitive and confidential matters

Nice To Haves

• Bachelor’s degree
• Knowledge of Google Suite Software
• Relevant MIT experience including knowledge of Buy2Pay/COUPA, Concur, VNDLY
• Experience with managing WordPress websites
• Individuals with an interest in STEM education, educational technology and/or games, or dedicated interest in higher education administration

Responsibilities

• Serve as an assistant to the lab directors, such as calendar management and making travel arrangements as needed
• Organize and execute meeting logistics for lab events, including relation communications
• Act as point-of-contact for visitors
• Manage and maintain lab door access for staff, students, and visitors
• Manage access of shared spaces at our office location
• Maintain lab communication and related systems, such as email lists, Slack users, and event announcements
• Support Communications

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees