Administrative Assistant 2

Arizona Department of Administration • Phoenix, AZ

20h • Onsite

About The Position

The Arizona Department of Agriculture is recruiting for a detailed orientated
and dependable Administrative Assistant II for our Animal Services Division. The
position is located in downtown Phoenix and requires the employee to work in the
office.

The Administrative Assistant IIs (AA II) will provide administrative support to
our Self Inspection department within the Animal Services Division. The Animal
Services Division protects and improves the health, quality, and marketability
of Arizona animals and animal products by identifying, diagnosing, and
preventing existing and emerging diseases, protecting humans from contagious
diseases, and responding to emergencies. Enforces laws concerning the movement,
sale, importation, transportation and processing of livestock. Conducts food
quality and safety inspections of milk and meat products produced and processed
in Arizona, as well as egg and egg products produced in, or imported to,
Arizona.

Requirements

• General knowledge of federal and state laws, rules and import requirements of livestock
• Computers and computer software (Microsoft Word, Excel, databases, Google and Google Suite)
• Customer service techniques
• Basic financial procedures and practices
• Verbal and written communication
• Prioritizing workload – time management
• Maintaining professional and interpersonal relationships
• 10 key by touch
• Resolving complaints
• Data entry
• Learn federal, state, and agency statutes, rules, and regulations applicable to assignment
• Work independently and manage multiple tasks at one time
• Work well in stressful situations and under time constraints
• Balance cash entries and deposit on a daily basis

Nice To Haves

• Livestock Experience
• Two (2) plus years as an Administrative Assistant

Responsibilities

• Collect, balance and record all revenue associated with them, data input of week ending reports for livestock Animal Health Officers and forwarding it weekly to appropriate individuals and/or departments; must be familiar with current Arizona laws regarding the self-inspection program and livestock importation requirements
• Issue entry permit numbers for incoming or the movement of livestock via email or phone
• issues premise/Scrapie and nation identifications
• Maintain all databases pertaining to the State Veterinarians Office (SVO), record management for all licensed feedlots, garbage feeders, and aquaculture establishments; records management of information covering animal diseases, public health, and regulatory animal disease control.
• Issue and track Certificates of Veterinary Inspection (CVI) books to accredited and licensed veterinarians in the State of Arizona for moving livestock and small animals.
• Performs tasks related to the livestock self-inspection program, including answering customer inquiries received via phone, in person or through applications and correspondence. Collecting, maintaining and updating self-inspection applications for cattle, sheep & goats, dairies, feedlots and seasonal passes; issuing and recording self-inspection certificates, books, back tags and glue and packaging and mailing them; data input of submitted self-inspection forms and Form 1 certificates.
• Other duties as assigned.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees