Faculty Administrative Assistant 2

MIT • Cambridge, MA

2d

About The Position

FACULTY ADMINISTRATIVE ASSISTANT 2 , Koch Institute (KI) for Integrative Cancer Research , to provide complex and diverse administrative support to KI Faculty and their labs and participate in community-wide initiatives overseen by KI Administration. Responsibilities include providing a range of advanced administrative support to the Faculty members, acting as gatekeeper and primary point of contact, and exercising discretion while managing requests for information and access; managing complex calendars and coordinating high volume scheduling, including internal and external meetings, conferences, professional engagements, and travel for the Faculty; and ordering supplies.

Requirements

• High School diploma or an equivalent combination of experience
• a minimum of three years of administrative, office, or related experience
• experience with and ability to handle sensitive information and situations
• strong interpersonal skills
• excellent verbal and written communication
• demonstrated customer service
• ability to interact and communicate with a wide range of individuals at all levels
• attention to detail in preparing materials and tracking all aspects of programs and events
• ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
• able to work both independently and as a team member with minimal supervision
• exercises critical thinking and sound judgment in prioritizing tasks, resolving problems, and making recommendations
• demonstrated poise, tact and diplomacy
• use independent judgment regarding administrative issues impacting the faculty and labs
• must be proactive by anticipating and initiating actions regarding operations
• excellent organizational, time management, and tracking skills
• advanced knowledge of Office 365 and a variety of computer software applications
• committed to promoting community and our values at the KI

Responsibilities

• providing a range of advanced administrative support to the Faculty members
• acting as gatekeeper and primary point of contact
• exercising discretion while managing requests for information and access
• managing complex calendars
• coordinating high volume scheduling, including internal and external meetings, conferences, professional engagements, and travel for the Faculty
• ordering supplies

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED