Administrative Assistant 1

Augusta University • Augusta, GA

54d • $16

About The Position

The Administrative Assistant 1 provides administrative and office support activities for the Dental College Periodontics department chairman and faculty. The person in this role knows the formal and informal department goals, standards, policies and procedures which include some familiarity of other departments within the school. Additionally, this person is sensitive to the interrelationship of both people and functions within the department.

Requirements

• Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions.
• OR
• High school diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.
• Proficient in Microsoft Office and other computer software/databases.
• Excellent interpersonal, written and verbal communication skills
• Ability to maintain confidentiality.
• Ability to multi-task and work independently.
• Ability to work well under pressure, meet deadlines and coordinate multiple scheduled for various functions.
• Detail-oriented with strong organizational, telephone etiquette, prioritization, customer-service and multi-tasking skills.
• Ability to learn PeopleSoft and Quicken and other software as needed.
• Ability to coordinate multiple schedules for various functions.

Nice To Haves

• Bachelor's degree from an accredited college or university.
• Preferred Experience: Knowledge and experience in PeopleSoft, Quicken, Banner and in a healthcare or academic university setting.

Responsibilities

• ADMINISTRATIVE SUPPORT: Provide administrative support to the department chairman in the daily activities of the department-this includes managing the calendar and appointments, compose correspondence/reports, preparing teaching material, making travel or meeting arrangements, and providing any other assistance as requested or required.
• COMMUNICATION: Coordinate communications between the chairman and other faculty and administrative staff both within and outside the department; receive and relay sensitive information related to personnel (immigration), department or college activities; provide explanations regarding established policies and procedures.
• REPORTS: Prepare reports which summarize financial and statistical information related to the department's budget, accounts, activities, programs and operations; advise management of unusual funding levels and expenditures; compile information to support projected expenditures in specific areas such as operations or travel costs. Reconcile accounts.
• EDITING: Act as editor for all department faculty and staff in Time Net, facilitate recruitment and hiring process for all personnel by creating PCF's, creating requisitions, offer letters, preparing necessary IPSO paperwork.
• MANAGE SCHEDULE: Manage the department clinic schedule every semester, ensure adequate faculty coverage for clinical and didactic schedule, submit approval and maintain record of leave request and ensure appropriate coverage for requested leave, order office supplies for faculty and staff, manage institutional record keeping
• MANAGE TRAVEL: Prepare and submit forms/documentation on behalf of the department for travel, faculty recruitment, faculty appointments, purchase orders, budget amendments, leave requests, etc.
• MANAGE COURSEWORK: Manage predoctoral coursework by converting and posting lectures in Desire2Learn, creating exams in Examsoft, recording grades and tracking completion of clinical requirements, posting final grades to Banner and providing support with the schedule and lecture reminders.
• OTHER DUTIES: Perform all other job-related duties as assigned.

Benefits

• Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
• Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
• Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees