Administrative Assistant 1

Convergint Career•Renton, WA

1d•Onsite

About The Position

This role involves providing comprehensive administrative support, including managing communications, handling office logistics, assisting with HR and project-related tasks, and maintaining office operations. The assistant will be responsible for answering inquiries, managing mail, welcoming visitors, completing projects, arranging travel and meetings, preparing reports, and coordinating various administrative activities. Additionally, the position may involve supporting HR functions, issuing purchase orders, assisting with contract administration, ordering supplies, managing site and equipment maintenance, and potentially assisting with fleet operations. The role requires strong organizational, communication, and technical skills, along with adaptability and a customer service orientation.

Requirements

Strong planning and organizational skills
Excellent written and verbal communication skills
Ability to work independently, multi-task, and prioritize
Flexible, adaptable, detail-oriented and self-motivated
Customer service and detail-oriented
Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
Very adaptable – responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills

Responsibilities

Answers phone inquiries, handles incoming and outgoing mail and provides general office administration support.
Represents the company by welcoming visitors, answering questions and handling general requests as needed.
Completes projects and special assignments by determining priorities, managing time, and making adjustments to plans.
May arrange travel plans and meetings by developing itineraries and agendas, booking transportation, arranging lodging and/or meeting rooms and meeting accommodations.
Prepares a variety of reports, analyzes data, creates job files, identifies and recommends solutions.
May assist with HR duties such as new colleague orientation, onboarding, payroll, and new hire paperwork.
Coordinates all general administrative activities as necessary (e.g. receptionist, accounting and other office staff colleagues).
Issues purchase orders to suppliers and invoices service tickets.
Assists Project Managers and other colleagues with contract administration, change orders, subcontractors, tracking shipments, sales meeting preparation, miscellaneous paperwork (e.g. certificates of insurance) and financial reporting.
Performs other office administrative duties including but not limited to ordering office supplies and other supplies/services such as ordering company shirts.
May handle site maintenance issues (e.g. cleaning service, pest control, etc.) and office equipment maintenance.
Acts as back up for other office jobs such as the receptionist.
May assist with fleet operations including ordering trucks or vans, maintaining fuel and maintenance cards.
Ensure accurate driver information and recordkeeping.
Performs other duties and responsibilities as requested or required.