ADMINISTRATIVE ASSISTANT 1 - 77072708
About The Position
This position performs independent work assisting management in the handling and coordination of administrative functions in a Field Office of the Division of Law Enforcement. Serves as the Records Custodian for the Panama City Beach Field Office. Maintains records and files in accordance with State Statutes, agency policy, and standard office practices. Assists law enforcement personnel regarding administrative paperwork, budget, or other clerical matters (e.g., subpoenas, mail, off-duty paperwork, travel, uniform orders, and maintaining citations and warnings). Assist the public in person or by phone. Ensure administrative tasks are completed in a timely and accurate manner. Facilitate procurement and act as a liaison with vendors regarding goods or services. Works with AAII and the Northwest Region Finance and Budget Office. Enters information into the P-Works system, including purchase order requests, invoice submissions, and annual contract renewals. Completes special administrative projects and tasks assigned by the captain, including, but not limited to, the development and preparation of various reports, analyses, and other management documents. Provides for the efficient operation of the field office by ensuring facilities, equipment, and supplies are maintained. Performs other related duties and special projects assigned. Works with the Regional Property Manager on property-related matters.
Responsibilities
- Assisting management in the handling and coordination of administrative functions
- Serving as the Records Custodian
- Maintaining records and files in accordance with State Statutes, agency policy, and standard office practices
- Assisting law enforcement personnel regarding administrative paperwork, budget, or other clerical matters
- Assisting the public in person or by phone
- Facilitating procurement and acting as a liaison with vendors regarding goods or services
- Completing special administrative projects and tasks assigned by the captain
- Providing for the efficient operation of the field office by ensuring facilities, equipment, and supplies are maintained
- Performing other related duties and special projects assigned
- Working with the Regional Property Manager on property-related matters
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
