Administrative Support 1

The Florida Bar • Tallahassee, FL

4h • $15 • Onsite

About The Position

The Florida Bar is seeking an afternoon Switchboard Receptionist to join our dedicated team in Tallahassee, FL. Will be responsible for receiving and routing visitors and telephone calls and providing clerical/administrative assistance to Human Resources and other departments.

Please Note: Position is part-time hourly (no benefits)

Pay Rate: $15.45 an hour.

Working Hours: Afternoon shift: Monday - Friday 12:30pm - 5:30pm 

Required minimum education: High School diploma or equivalent. 

Required minimum professional work experience: One (1) year of related experience.

Requirements

• High School diploma or equivalent.
• One (1) year of related experience.
• Professional office procedures and practices
• Administrative principles and procedures
• Professional telephone etiquette
• Active listening
• Proper English spelling, grammar, and punctuation
• MS Windows
• MS Word
• MS Excel
• Typing, data entry, and proofreading
• Managing details
• Operate multi-line phone system
• Speak clearly and correctly
• Ask clarifying questions
• Answer calls courteously, efficiently, patiently, and professionally
• Communicate professionally with all members of the public and of The Florida Bar
• Communicate effectively and professionally, both verbally and in writing
• Tactfully manage difficult situations
• Organize and prioritize work
• Multi-task
• Follow written and oral instructions
• Consistently provide an excellent service oriented behavior
• Be punctual, sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer
• Lift 5 to 10 lbs

Responsibilities

• Answers telephone calls and routes callers to appropriate staff or department.
• Provides general assistance and information to public and visitors; Maintains Visitor Sign-In Log.
• Provides clerical / administrative assistance to the Human Resources staff (e.g., database updates, mailings, etc.) and other departments (e.g., labels, mailings, etc.).
• Updates and maintains Switchboard's telephone list; maintains vehicle log; provides information on times and locations of meetings.
• Maintains The Florida Bar's main reception / lobby area (i.e., daily orderliness of furniture, decor, plants, brochures, etc.);Unlocks front doors at 8:00 a.m. each workday; Locks front doors at 5:30 p.m. each workday.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED