Administrative Assistant 1- CSM-Physics and Biophysics

Augusta University • Augusta, GA

52d

About The Position

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The College of Science and Mathematics provides students with strong foundations in the sciences as well as preparation for careers, citizenship, and a life-long love of learning. We are committed to providing experiences promoting scientific inquiry and discovery and dedicated to creating opportunities for intellectual growth and community involvement. To provide administrative assistance to the CSM Department of Physics and Biophysics as well as to the college.

Requirements

• Associate degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions; or a high school diploma or GED from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administration support positions.
• Proficient in Microsoft Office and other computer software/databases.
• Demonstrated project management skills.
• Excellent interpersonal, written, and verbal communication skills, effective mentoring disposition with students.
• Exceptional facility in establishing and maintaining harmonious relationships with university partners.
• Ability to maintain confidentiality.
• Ability to respond to sensitive inquiries.
• Demonstrated team experience.
• Exhibits professional code of ethics.

Nice To Haves

• Bachelor's degree preferred.
• Administrative assistant experience of 3 years or more. Microsoft Excel and Word.
• Mentoring first-year students to ensure their success in the critical first year of college.
• Independent judgment and decision-making in real-time interactions with a wide array of university partners important to the success of CSM programs.

Responsibilities

• As needed, provide administrative support to the College of Science and Mathematics under the direction of the Administrative Assistant to the Dean or other designee specified by the Dean.
• Provide administrative support to department; gathering signatures and routing paperwork, screening and transferring calls, scheduling appointments for Chair, creating requisitions for employment ads, assisting with travel authorizations, travel expense reimbursements, conference registrations and travel arrangements, process foundation reimbursements, enter ePAR and other database information, compile and archive syllabi and other course information as needed.
• Maintain departmental records, coordinate faculty hiring paperwork including preparation and approval of part-time faculty contracts, gather information and prepare department reports/spreadsheets as needed.
• Manage departmental office, coordinating departmental office supplies, office equipment, work order requests.
• Manage timesheets and records for student employees including electronic approvals and entering missed punches.
• Gather information and summarize data relevant to departmental activities including budget and instructional areas.
• Coordinate customer service for department including managing faculty and student requests as needed; coordinate advising and registration activities.
• Perform all other job-related duties as assigned.

Benefits

• Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
• Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
• Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees