Administrative Assistant 1 - Ripon

The Wine Group•Ripon, CA

2d•$23 - $25•Onsite

About The Position

We are seeking a highly organized and proactive Administrative Assistant to support daily operations at our winery. This role plays a critical part in coordinating staff schedules, managing timekeeping records, tracking safety compliance, and assisting with operations reporting. The ideal candidate is detail-oriented, dependable, and thrives in a dynamic, team-oriented environment. This position will also be responsible for maintaining accurate documentation, supporting internal communications, and ensuring smooth administrative workflows across departments. You will collaborate closely with production, operations, HR and management teams to streamline processes and uphold operational efficiency.

Requirements

Must be 18 years or older at time of hire.
High school diploma or GED equivalent required. AS degree preferred.
3+ years of administrative or office coordination experience in a production/manufacturing environment.
Must be flexible in working overtime.
Must be proficient in MS Office (Word and Excel).
Must demonstrate aptitude and willingness to learn new systems (Dayforce, Intelex, etc.).
Excellent written and verbal communication skills with the ability to work collaboratively in a team environment.
Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
High level of professionalism and discretion.
Ability to be flexible and adapt to changing priorities in a fast-paced environment all while maintaining attention to detail.
Ability to work with a minimum of direct supervision, which includes the ability to use independent judgment regarding work tasks.
Must demonstrate a positive attitude towards the job and the duties assigned; exhibit initiative to continually learn and improve professional skills.
Demonstrate and maintain excellent safety, discipline, and attendance record.
Demonstrates TWG core values and maintains professional communication, positive attitude, and cooperative relations with all team members and management.

Responsibilities

Coordinate and maintain weekly staff schedules for assigned department(s).
Review, verify, and process employee timesheets to ensure accurate payroll preparation.
Schedule and track completion of required safety training and maintain up-to-date compliance records.
Generate and distribute regular internal reports related to staffing, scheduling, production, and safety training compliance.
Assist with onboarding new staff by preparing orientation materials and collecting necessary documentation.
Support general administrative functions, including document control, filing, data entry, and office supply management.
Communicate clearly and professionally with team members, vendors, and guests as needed.
Help organize company events, meetings, or training as requested.
Maintain accurate and organized records to support audits and internal reviews.
Collaborate with cross-functional teams to ensure smooth day-to-day operations.
Provide backup support to other administrative staff during peak periods or absences.