Administrative Assistant 1 (Special Investigations)- 07104

Hillsborough County Sheriff's Office • Quantico, VA

9d • $19 - $29 • Onsite

About The Position

Perform various administrative/secretarial duties under general supervision supporting an administrative unit within a district/division.

Requirements

• Knowledge of general office policies, procedures, and practices.
• Knowledge of procedures, policies, and rules of assigned bureau.
• Knowledge of processing administrative and secretarial procedures such as word processing, file and records maintenance, transcription, and other related procedures.
• Ability to write, proofread, and edit documents for clarity, accuracy, and proper grammar and spelling.
• Ability to transcribe documents and information from different sources.
• Ability to handle restricted, sensitive, and confidential information.
• Ability to serve the public and represent the Sheriff’s Office with courtesy and professionalism.
• A high school diploma or possession of a GED certificate. Two years of clerical experience. OR An associate's degree from an accredited institution of higher education. One years of clerical experience.
• Completion of pre-employment testing.
• Attendance at the specified Sheriff's Office work location is required.
• Depending on assignment, employees may be required to possess a valid Florida Driver License at time of employment. Driving history will be thoroughly reviewed and may be grounds for disqualification.
• No visible tattoos on face, head, and neck. Tattoos determined to take away from the professional appearance of the Sheriff’s Office must be covered with an appropriate white, black, or neutral covering.
• No illegal drug sale within lifetime. No illegal drug use within the past 36 months. No marijuana use within the last 12 months.
• No felony convictions within lifetime. No misdemeanor convictions involving perjury, false statement, or domestic violence within lifetime.
• No dishonorable discharge from any branch of the United States Armed Forces, the United States Coast Guard, National Guard, or Reserve Forces.
• Successful completion of a background investigation including criminal, reference, employment, and neighborhood checks; polygraph; medical evaluation; and drug screening.
• Live within Hillsborough County or within Citrus, Hardee, Hernando, Lake, Manatee, Pasco, Pinellas, Polk, Sarasota, or Sumter County as long as the residence is located within the 60-mile parameter of Falkenburg Road Jail at the time of appointment/employment (certified only).

Responsibilities

• Perform administrative, secretarial, and confidential functions.
• Prepare and process correspondence, memos, forms, and reports.
• Review and distribute incoming and outgoing mail, electronic mail, correspondence, and statements.
• Schedule or confirm appointments or meetings; maintain scheduling and/or event calendars.
• Research and respond to requests for information and assistance, determine priority status, and refer to a bureau commander or other professional staff as needed.
• Take and transcribe dictation verbally or from electronic sources and take department meeting minutes.
• May assist in processing and maintaining personnel related documents and records such as timekeeping, payroll, procurement, attendance, and leave.
• Track and record supplies ordered and issued, equipment, inventory, costs, services performed, documents received, and charges to be assessed.
• Perform other related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED