Administrative Assistant 1

State of Pennsylvania•Harrisburg, PA

41d•Hybrid

About The Position

Would you like to work in an office environment that is positive and friendly with a variety of work functions? Then Public Utility Commission (PUC) Office Services would be the place for you. Within Office Services we focus on friendly quick customer service. This position will provide procurement assistance, automotive services, and office support to help ensure operations are conducted efficiently and effectively throughout the Commission. We work as a team to complete a variety of tasks in Office Services such as mail services, procurement, disbursement of supplies, surplus and recycling, automotive services, event setup/teardown, and duplicating/printing services. Come and join our team and enjoy the benefits of our unique work environment here at the PUC! Within this role, you will be providing essential administrative and technical support to Office Services. Primary responsibilities include Automotive Liaison, Storeroom Assistant, Surplus and Recycling Coordinator and support to Procurement staff. Secondary roles include support for the Duplicating Shop and Mailroom. Specific responsibilities include: Automotive Liaison Coordinating permanently assigned vehicles for Department of General Services (DGS) and PUC employees Maintaining PUC fleet by processing paperwork and forms included but not limited to new vehicles, fleet swaps, turn-ins, accidents, and PUC pool vehicles Procurement Support Demonstrating knowledge and understanding of procurement functions utilizing SAP/R3 and Purchasing card procedures Assisting the Procurement Officer and Specialist in procurement functions to process supply orders and services for the Commission Storeroom Assistant Maintaining the storeroom of supplies for distribution Surplus and Recycling Coordinator Processing items for surplus using DGS PASS system Event Services Assisting in setting up and resetting equipment and furniture for PUC events Mailroom Assistant Serving as backup for providing mail and messenger services to the Commission Processing a variety of mail by utilizing a mail machine, folder inserter, and other equipment Maintaining a database of e-certified signatures and a spreadsheet of returned mail Duplicating Assistant Serving as backup in the duplicating shop by utilizing copiers, binding, cutter, and folder inserter equipment Monitoring email resource account for request Additional Duties Assisting with pulling and delivery of supplies Helping to transport Executive staff state vehicles for service or cleaning when needed Work Schedule and Additional Information: Full-time employment Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch. Telework: Part-time work from home (telework) may be a potential feature of this position. The successful candidate is required to report to the headquarters worksite daily, unless the employee meets eligibility requirements and telework has been approved. Management may discontinue any telework arrangement at any time, for any reason. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office. To be eligible to participate in telework, the employee's alternate (telework) worksite must meet the following requirements: Within a reasonable travel distance of headquarters; and Within the Commonwealth of Pennsylvania. Please direct all questions regarding reasonable distance and the type of available telework to the PUC Human Resource Office at [email protected] or 717.787.8714. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Requirements

Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.
You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
You must be able to perform essential job functions.

Responsibilities

Automotive Liaison
Procurement Support
Storeroom Assistant
Surplus and Recycling Coordinator
Event Services
Mailroom Assistant
Duplicating Assistant
Assisting with pulling and delivery of supplies
Helping to transport Executive staff state vehicles for service or cleaning when needed

Benefits

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

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