Administrative Assist III

Howard University•Washington, DC

4d•$75,000 - $85,000

About The Position

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth. Here is what we offer: Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support Work-Life Balance: PTO, paid holidays, flexible work arrangements Financial Wellness: Competitive salary, 403(b) with company match Professional Development: Ongoing training, tuition reimbursement, and career advancement paths Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture Join Howard University and thrive with us! https://hr.howard.edu/benefits-wellness JOB PURPOSE: The Administrative Assistant provides centralized administrative and operational support to the Executive Directors overseeing Physical Facilities Management (PFM), Auxiliary Enterprises, and Student Housing & Commercial Portfolio Management within Enterprise Services & Operations at Howard University. The position ensures efficient coordination of executive office operations by managing scheduling, communications, documentation, and administrative workflows across multiple operational units. The role supports leadership effectiveness by organizing meetings, preparing reports and correspondence, tracking operational tasks, and facilitating communication between internal departments, vendors, and external partners. By maintaining organized processes and ensuring timely follow-up on priorities, the Administrative Assistant enables executive leadership to focus on strategic initiatives, operational oversight, and service delivery across the University’s facilities, housing, and auxiliary enterprise operations.

Requirements

Knowledge of supervisory practices and principles
Skilled in planning, analyzing, and coordinating activities, and establishing priorities
Keen and effective communication skills with a diverse population.
Must be detailed oriented and organized.
Perform difficult and responsible administrative work using independent judgment
Devise and adopt office procedures to change organizational needs
Prepare clear and comprehensive reports
Maintain complex and confidential records
Analyze situations accurately and take effective action
Compose correspondence independently
Research and assemble a variety of data for reports
Type at a rate of 60 words per minute from clear copy
Take dictation at a rate of 100 words per minute and transcribe it accurately
Communicate effectively and maintain cooperative relationships with others
Knowledge of administrative principles and practices
Works effectively with people from a variety of culturally diverse backgrounds
Exercises discretion and ensures a high level of confidentiality
Establishes and maintains effective and harmonious work relations with faculty, staff, students, and the general public
Bachelor’s Degree in Business Administration or related field with 2-5 years of related experience.
10 years of related work experience may be substituted instead of educational qualifications.

Responsibilities

Provide administrative support to the Executive Directors of Physical Facilities Management (PFM), Auxiliary Enterprises, and Student Housing & Commercial Portfolio Management.
Coordinate calendars, schedule meetings, and organize logistics for leadership meetings, operational briefings, and vendor engagements.
Prepare and distribute meeting agendas, reports, presentations, and follow-up documentation.
Draft and edit correspondence, memoranda, and administrative communications.
Track administrative and operational tasks to ensure timely follow-up and completion.
Support processing of purchase orders, invoices, and other financial or procurement documentation.
Maintain organized records, files, and documentation related to operational activities and vendor contracts.
Coordinate travel arrangements, conference logistics, and event support for executive leadership.
Serve as an administrative liaison between Enterprise Services & Operations and internal departments, vendors, and external partners.
Perform other administrative duties as assigned to support the operational effectiveness of Enterprise Services & Operations.
Performs other job-related duties as assigned