Administrative Assistant III

Dow Aero, LLC•Oklahoma City, OK

4d•Onsite

About The Position

As an Administrative Assistant III at Dow Aero, your duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment, and the ability to escalate serious or unique problems promptly to superiors. Candidates must be driven by a first-class goal to make a substantial and valuable impact to the organization and should present: High degree of an attention to detail. Quality-minded focus. High energy, plus flexibility in a high-paced and deadline driven organization. These candidates would need to work well in a team environment, while being able to represent to management, peers, and other coworkers with professional courtesy and acumen. This position is highly visible between customer and company so the ability to communicate effectively and professionally is crucial.

Requirements

High School Diploma or GED.
Seven (7) or more years of administrative experience in an office environment.
Solid understanding of working on Mac and/or Windows computer operating systems.
Advanced knowledge of using Microsoft Office software; primarily Excel, PowerPoint, and Word.

Nice To Haves

QuickBooks accounting software.
Eligibility with driving standard-size company vehicles.

Responsibilities

Knowledge of basic office management systems and procedures, along with willingness to quickly learn commercial and proprietary software operating procedures
Provide excellent customer service to all staff, management, executives, and guests while emitting a positive attitude
Conduct basic to advanced data entry within spreadsheets, along with commercial and proprietary software solutions
Create and issue certain Purchase Orders and process company expenses for payment, as well as maintain and process all receipts into the company ERP System
Manage the Accounts Payable and Accounts Receivable processes, including following up on statements, collection emails and relevant excel trackers
Keep a cyber security vigilant mindset in all phone and email communications
Demonstrate exceptional active listening, comprehension, communication, and analytical skills
Answer the phone and direct calls to appropriate departments
Ability to establish and maintain effective working relationships with others
Maintain current filing system, while preserving its structure and function
Prioritize workload, while completely following-through on actions
Aid administrative assistant staff as a non-supervisory lead
Ability to produce consistent high-quality work
Quickly and accurately gain advanced knowledge of all Dow operations so as to be able to step in to help other areas with minimal training or assistance
Demonstrate independent judgment on complex issues and possess enhanced analytical skills in decision making and problem solving
Provide general to advanced administrative support services
Retrieve, sort and distribute all inbound mail and prepare outbound mail for pickup
Conduct routine basic cleaning duties