Administrative Apprentice, Pre-College

The Juilliard School • New York, NY

17h • $19

About The Position

This is a full-time position. The apprentice assists with various aspects of the day-to-day operations of the Pre-College Program. The apprentice has exposure to key elements of performance and academic activities, including ensemble management, admissions, juries, and concert production, and provides general office support. This position works with students ages 8-18. Duties in the Music Advancement Program may be assigned as needed.

About the Professional Apprentice Program: This program provides immersive training for emerging performing arts technicians and administrators, addressing the need for practical training in the field. For over four decades, it has prepared recent graduates, early-career professionals, and individuals undergoing career transitions for employment in the cultural sector. This is achieved through hands-on experience, professional development, and networking and mentorship opportunities. Details can be found on the Juilliard Website's Professional Apprentice Program Page .

Working at Juilliard: Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens. Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging. We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Requirements

• Bachelor’s Degree, or related professional experience and transferable skills, or a combination of both.
• Background in music performance, education, or artistic administration
• Knowledge of orchestral repertoire
• Ability to work a Tuesday through Saturday schedule
• Excellent written and verbal communication and organizational skills
• Strong computer skills including Microsoft Outlook, Word, and Excel

Nice To Haves

• Administrative and ensemble management experience
• Experience and interest in working with musicians ages 8-18

Responsibilities

• Performance Activities
• Ensemble Management
• Serve as the orchestral personnel manager - working with staff, conductors, musicians, and work-study teams to support rehearsals and performances.
• Track weekly student absences for each ensemble, communicating personnel issues to the conductor, coordinating substitute players, updating rehearsal orders, and making announcements to the orchestras as needed.
• Working with the Director and Manager of Performance Activities, produce and maintain accurate and up to date orchestra personnel rosters.
• Administration
• Create weekly set-up memos to distribute to internal departments, tracking and recording space and equipment needs of ensembles and personnel.
• Coordinate room reservations, creation of a detailed schedule, and hiring proctors for 3 annual orchestra seating auditions.
• Track issues or infractions affecting a student’s ensemble grade, reporting to the Director of Performance Activities and Director of Admissions and Academic Affairs.
• Production and Technical Support
• Design and maintain up to date stage diagrams, timelines, and program information for concert production and operations staff.
• Assist library staff as needed in rehearsals and concerts.
• Maintain and update each ensemble’s digital library in coordination with the Performance Activities staff and library staff.
• Admissions, Academic Affairs, and General Office Support
• Admissions and Academic Affairs
• Assist in the planning and execution of auditions, admissions, and juries, including hiring pianists and responding to admissions inquiries in multiple email inboxes.
• Assist the Admissions and Academic Affairs Coordinator with registering students for classes each semester.
• Serve as the hiring manager for college mentors, coaches, and classroom assistants, troubleshooting needs, approving timecards, and other duties as needed.
• Communication, Information Management and General Support
• Maintain digital student records, update information on MyJuilliard, and manage digital media content.
• Distribute weekly announcements to faculty, parents, and students using MailChimp.
• Maintain course content for ensemble classes on Canvas, posting rehearsal schedules, updates, and other relevant information.

Benefits

• All Juilliard performances are free to Juilliard employees.
• Discounts on day-of tickets to partner organizations at the Lincoln Center campus.
• Tuition-free Extension classes.
• Generous paid time off, including personal leave, sick leave, and scheduled school holidays.
• A culture of excellence, best practice, and employee engagement with like-minded colleagues.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level