Schnitzer School of Global Studies Administrative and Executive Support Specialist
About The Position
The Administrative and Executive Support Specialist ensures the smooth operation of the Schnitzer School of Global Studies and Languages by providing comprehensive administrative, executive, and Schnitzer School-funded event management support. This position collaborates closely with the Schnitzer School leadership team, including the Associate Director, Operations Manager, and Intercultural Experiences Coordinator (IEC), as well as the Executive Director and Center for Global Futures (CGF) Senior Director. Key responsibilities include coordinating data collection and reporting, managing School awards and website updates, and maintaining Schnitzer School listservs. This position also encompasses executive support functions such as calendar management, meeting coordination, committee support, and travel arrangements for senior leadership. Additionally, the Specialist oversees event planning and execution of Schnitzer School-sponsored programs and conferences, manages itineraries for visitors, and partners with CAS Travel for logistical arrangements. The Administrative and Executive Support Specialist also supervises student employees in collaboration with the IEC, approving timesheets & leave reports, and supporting the full student worker lifecycle. This position also assists with public outreach initiatives, including social media, publicity, and representation at university events.
Requirements
- Three (3) years of clerical/secretarial experience which included:
- One (1) year at full performance level performing typing, word processing, or other generating of documents; and
- Lead work responsibility or coordination of office procedures
- Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.
- Excellent organizational and time management skills, with attention to detail.
- Effective communication skills.
- Ability to work effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
- Ability to effectively work independently and as part of a team, providing support where needed.
- Proficiency with Microsoft Office 365 software, and the ability to learn new software.
- Ability to apply and implement policies, procedures, rules, and/or regulations, including problem-solving skills, and the ability to exercise sound judgment.
Nice To Haves
- Experience in a college or university setting.
- Experience working in Banner Information System or Cognos.
- Experience with communications and/or social media.
- Experience planning and/or conducting special events.
Responsibilities
- Coordinating data collection and reporting
- Managing School awards and website updates
- Maintaining Schnitzer School listservs
- Calendar management
- Meeting coordination
- Committee support
- Travel arrangements for senior leadership
- Oversees event planning and execution of Schnitzer School-sponsored programs and conferences
- Manages itineraries for visitors
- Partners with CAS Travel for logistical arrangements
- Supervises student employees in collaboration with the IEC, approving timesheets & leave reports, and supporting the full student worker lifecycle
- Assists with public outreach initiatives, including social media, publicity, and representation at university events.
Benefits
- The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
