Executive Administrative Support Specialist

Arizona State University • Tempe, AZ

10d • $58,000 - $70,000 • Onsite

About The Position

Mary Lou Fulton College seeks a professional administrator for the position of Executive Administrative Support Specialist. This role is crucial for managing the daily business affairs for college executives, handling sensitive information, and serving as a key liaison for internal and external communications. The ideal candidate is a proactive problem-solver with exceptional organizational and communication skills, capable of managing a dynamic workload in a fast-paced academic setting.

Requirements

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Strong organizational, time management, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced, service-focused environment.
• Strong command of English composition, grammar, spelling, and punctuation.

Nice To Haves

• Knowledge of ASU academic procedures and organizational structure.
• Skilled in developing and maintaining effective working relationships with diverse groups.
• Experience coordinating and organizing meetings and special events.
• Experience composing and editing written and presentation materials.
• Knowledge of management and supervisory principles and practices.
• Experience making administrative and procedural decisions and judgments on sensitive, confidential issues.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite, Dropbox, and shared drives.

Responsibilities

• Manages daily business affairs for multiple executives, including the intricate scheduling and maintenance of their calendar.
• Coordinates and schedules meetings, ensuring all necessary parties are engaged and informed.
• Coordinates and arranges business travel, including itineraries and logistics.
• Compiles, prepares, and handles confidential and sensitive materials with the utmost discretion.
• Coordinates a wide range of projects and special events, ensuring successful execution from start to finish.
• May supervise daily workflow of support staff and student workers, in coordination with the Executive Assistant to the Dean.
• Performs a variety of special assignments and tasks as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees