Administrative and Clinical Placement Assistant

Massachusetts College of Pharmacy and Health Sciences•Worcester, MA

6d•$28 - $31•Hybrid

About The Position

The School of Nursing graduate program seeks an administrative and clinical placement assistant to work in collaboration with the Associate Dean for Clinical Education and Associate Dean for Graduate Programs to provide administrative support for the School of Nursing. This position offers a flexible hybrid work arrangement and requires occasional on-site presence for scheduled meetings, and other institutional activities during the year.

Requirements

A minimum of a high school diploma and two years of experience in an administrative support position in a professional setting
Proficiency in the use of computers including MS WORD, Excel, PowerPoint and Outlook
Excellent organizational and communication skills
Strong interpersonal skills
Ability to maintain confidentiality and ensure accuracy of work
Ability to work in a fast-paced environment, set priorities and meet deadlines
Must be able to work independently and effectively interact with a wide array of parties at all levels (students, faculty, administration/staff, alumni, and external constituents, including healthcare industry professionals)

Nice To Haves

A bachelor's degree or equivalent experience
Evidence of success in a customer service role

Responsibilities

Work collaboratively with the Associate Deans, Program Directors and faculty to contribute, sustain and enhance an inclusive working and positive learning environment.
Prepare typed reports, memorandums, meeting agenda and minutes
Arrange and coordinate graduate program events and residencies
Assist and coordinate with School of Nursing events: Orientation, Pinning and Awards, Sigma Theta Tau Induction
Prepare itineraries and assist with coordination of faculty/staff candidate interviews if requested
Manage supply orders for graduate faculty and staff
Generate and track purchase orders
Process invoices for payment; track School of Nursing expenditures in collaboration with the Associate Dean for Graduate Programs
Assist with office mailings
Serve as liaison to the Office of the Registrar
Generates contracts for adjunct faculty and guest speakers
Serve as Administrative Assistant for the Graduate Academic Standing Committee
Serve as Administrative Assistant on Shared Governance Committees
Collect data and generate reports as needed for accreditation and School of Nursing program evaluations
Maintain records in accordance with accreditation standards on secure drive
Additional responsibilities may be assigned by supervisor
Assists with clinical clearance, compliance and onboarding of graduate students to clinical placement sites
Coordinates onboarding of clinical preceptors
Facilitates adjunct faculty onboarding in collaboration with the Associate Deans, Program Directors and course faculty
Prepares reports as requested related to School of Nursing clinical placements
Develops and maintains clinical tracking databases
Maintains clinical adjunct faculty documentation per accreditation standards
Develops and maintains support materials for students and faculty using online clinical database
Corresponds with faculty, students and clinical partners regarding clinical experiences
Collects and maintains student clinical evaluations, site evaluations, clinical faculty evaluations, as appropriate
Participate in accreditation site visits, audits, and program reviews as needed
Additional responsibilities may be assigned by supervisor

Benefits

We offer competitive salaries and excellent benefits [https://www.mcphs.edu/careers-at-mcphs/our-rewards] that include a substantial contribution toward the cost of medical, vision, and dental insurance, generous time off, retirement and pension plans, and flexible work arrangements to support work/life balance for our employees while supporting the MCPHS strategic plan.

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