Administrative and Accounting Assistant

The GLI Group•Cheyenne, WY

49d•$18 - $25•Onsite

About The Position

The Administrative and Accounting Assistant serves on an Admin Team that supports the Back Office, Accounting, and Executive Teams at Public Knowledge, focused on operations, accounting, administration, and communication. This position is responsible for assigned activities or initiatives, addressing any issues or discrepancies, and providing administrative support, including but not limited to preparing documents, internal and external correspondence, scheduling, data entry, and filing as needed.

Requirements

Must have a high school diploma or equivalent
Must have a valid driver’s license
Proficiency in Microsoft Word, Excel, and Outlook is required
Must have a working knowledge of Microsoft PowerPoint
Must have excellent customer service and interpersonal skills
Must be able to work independently and with minimal supervision
The ability to handle confidential information is required
Must have a high comfort level interacting with executives, clients, and colleagues
Must have the ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position (ability to read, write, speak, understand, and communicate in Spanish as well is helpful)
Must have the ability to communicate, both orally and in writing, with internal and external parties
Must have the ability to handle and organize multiple projects and deadlines
Must demonstrate a high degree of attention to quality, details, and accuracy
Must be able to work outside of regular business hours, as needed
Must have the ability to work at a computer for extensive periods of time
Must have the ability to read (both paper and computer screen) for extensive periods of time
Must have the ability to listen to and speak with internal and external parties on the telephone for extended periods of time
Must have sufficient hand, arm, and finger dexterity to operate a computer keyboard and other Company equipment
Must be available from 8:00 am – 5:00 pm Monday through Friday in office; this is not a remote or hybrid position
Must be available to travel when necessary, very minimally
Must be able to lift boxes that exceed up to 20lbs

Responsibilities

Executes routine and ad-hoc projects or tasks
Management of individuals’ calendars
Knowledge of expense reporting and review
Accounting support with data entry, accounts payable, and accounts receivable
Establishes priorities and resolves problems for administrative projects or tasks
Composes and drafts documents, including correspondence and reports
Maintains, modifies, and ensures accuracy of content for various assignments or tasks
Processes a variety of transactions for operations, accounting, and delivery teams
Researches, identifies, and resolves discrepancies, as needed
Answers telephone, mail, and e-mail correspondence, providing general information and taking messages, as needed
Answers operations and delivery questions and directs individuals to the appropriate party, as necessary
Mailings, shipping, and office organization
Organizes and prioritizes large volumes of information
Ensures accuracy and timeliness of all work performed
Handles confidential and non-routine information in a professional manner
Works independently and within a team on various projects
Performs in-office duties like cleaning, organizing, and restocking of items
Performs other duties as assigned