Emergency Hire - Administrative Analyst - Student Affairs Business Services

Cal Poly • San Luis Obispo, CA

5d • $28 - $31

About The Position

Support assigned activities, such as financial planning, risk management, ProCard, procurement and employee compliance with purchasing per university professional standards.
Create, edit, proof, and/or analyze detailed financial reports, fiscal analysis and budget projections for a variety of users.  
Research, collect and present data related to projects, reports, programs, operations, services.
Document and maintain accurate files for reference materials, procedural guidelines, historical information, and current policies, practices and procedures. 
Troubleshoot and resolve fiscal problems; make appropriate adjustments, reconcile various fiscal reports to ensure accurate accounting, and escalate issues or concerns to their supervisor. 
Reconcile purchase order payments, which involves the investigation of discrepancies, determination of remedies, and implementation of corrections. 
Ensure campus and CSU policies and guidelines are met. 
Maintain confidential information; securely store and report potential breaches to supervisor. 
Oversee and/or perform transactional processes using established guidelines and standards. This may include, but is not limited to transactions such as deposit of cash receipts, travel, procurement card reconciliation and payment, invoice payments, expenditure transfers, campus chargebacks and budget transfers.

Requirements

• Equivalent to graduation from a four-year college or university.
• One year of technical or administrative experience.
• A graduate degree in a related field may be substituted for one year of the required experience.
• Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Responsibilities

• Support assigned activities, such as financial planning, risk management, ProCard, procurement and employee compliance with purchasing per university professional standards.
• Create, edit, proof, and/or analyze detailed financial reports, fiscal analysis and budget projections for a variety of users.
• Research, collect and present data related to projects, reports, programs, operations, services.
• Document and maintain accurate files for reference materials, procedural guidelines, historical information, and current policies, practices and procedures.
• Troubleshoot and resolve fiscal problems; make appropriate adjustments, reconcile various fiscal reports to ensure accurate accounting, and escalate issues or concerns to their supervisor.
• Reconcile purchase order payments, which involves the investigation of discrepancies, determination of remedies, and implementation of corrections.
• Ensure campus and CSU policies and guidelines are met.
• Maintain confidential information; securely store and report potential breaches to supervisor.
• Oversee and/or perform transactional processes using established guidelines and standards. This may include, but is not limited to transactions such as deposit of cash receipts, travel, procurement card reconciliation and payment, invoice payments, expenditure transfers, campus chargebacks and budget transfers.

Benefits

• Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level