Administrative Analyst

University of Arkansas System•Little Rock, AR

11d

About The Position

The University of Arkansas at Little Rock is seeking to hire an Administrative Analyst who will serve as the administrative support for the School of Physical Sciences. The School of Physical Sciences houses Chemistry, Geology, and Physics programs. The Administrative Analyst reports directly to the Director of the School of Physical Sciences and assists the Director and Program Coordinators in supporting students, faculty, and staff with the flow of information and documents. Job duties include assisting the Director with monitoring the school budget and preparing and processing documents related to hiring, payroll, travel, purchasing, and school events. This position is governed by state and federal laws, and agency/institution policy.

Requirements

The formal education equivalent of a high school diploma, plus one year of specialized training in business management, business education, or a related field
Three years of experience in a specialized or related field applicable to work performed
Knowledge of policy and procedures concerning the day-to-day operations of UA Little Rock
Ability to plan, organize, and coordinate activities, resources, and materials associated with the needs of the School and programs within
Ability to communicate effectively with others
Knowledge of computers and software applications
Ability to prepare, present, review oral and written information and reports
Ability to research and analyze related work program information
Ability to develop, recommend, interpret, and apply policy and procedures
Ability to analyze financial records and prepare reports
Ability to plan, organize, and direct the work of others
Ability to learn Workday software and Workday-related processes

Nice To Haves

Experience working in higher education
Experience with Workday, Microsoft Office Suite, and Google Docs

Responsibilities

Process purchasing requisitions, purchasing card reconciliation, authorization for payments of invoices, travel authorizations and related travel forms, and reimbursements
Manage and balance the School budget
Collect necessary information and prepare/process documents relating to hiring, payroll, travel, purchasing, and School events
Manage the School of Physical Sciences office, prepare the School meeting minutes, and manage inventory
Direct the activities of subordinate employees, monitor and review work regularly, and prepare annual performance evaluations
Delegate tasks and organize assignments for work study students and manage their time clock
Provide information to students and faculty and provide assistance as needed/requested by students, faculty, and program coordinators
Maintain and develop new office policy and procedures as needed
Answer telephone, respond to emails, and greet visitors professionally
Perform other duties as assigned