Administrative Analyst

University of Arkansas System•Little Rock, AR

11d

About The Position

The Administrative Analyst is responsible for providing administrative support to the faculty, undergraduate students, and graduate students in the Department of Information Science. This position coordinates with various units within the college and the university. This position is governed by state and federal laws and agency/institution policy.

Requirements

The formal education of a high school diploma.
Knowledge of work-related subject area
Knowledge of computers and software applications
Ability to prepare, present, and review oral and written information and reports
Ability to research and analyze related work program information
Ability to develop, recommend, interpret, and apply policies and procedures
Ability to analyze financial records and prepare reports
Ability to plan, organize, and direct the work of others

Nice To Haves

Plus one year of specialized training in business management, business education or a related field
Three years of experience in a specialized or related field applicable to the work performed.
Microsoft Office, Google Applications, and Workday/Banner experience is preferable.

Responsibilities

Cost Center Account Management Monitor and reconcile WorkDay financial accounts for Program, Grant, and faculty
Create purchase requisitions, including tracking order progression from requisition through vendor payment, processing invoices, and receipts for purchase reimbursements
Maintain spreadsheets for various Program accounts, Grants, and faculty indirect accounts.
As needed, resolve discrepancies, communicate account status, and initiate budget and other expense transfers.
Customer Service Greet students and visitors
Answer telephone/email inquiries, and relay messages
Provide information on the school, refer students in need of advising to the appropriate advisor, answer faculty and student questions, including referrals to other UALR offices.
Event Management Assist the Chair with maintaining the department calendar
Assist with making catering requests and reserving meeting rooms.
Inventory Management Assist the Chair in conducting the annual inventory of school property
Maintain inventory records for the school.
Update ownership/location of items as needed, and document any lost or obsolete items.
Office Operations Maintain financial and administrative files for the department
Work with e-mail, WORKDAY, and other office support software.
Sort and distribute mail/materials
Order and manage office supplies
Coordinate servicing of office equipment such as copier/fax machine.
Assist faculty with requests such as placing textbook orders and obtaining classroom/office supplies
Maintain the office area and storage areas.
P-Card Management Maintain proper use of the department’s Purchase Card (P-Card)
Make purchases and re-allocate costs to the correct account
Track status of P-Card orders and payments
Document and maintain a record of P-Card Purchases.
Travel Management Prepare travel documents for Guests of State, faculty, staff, and students
Assist in gathering required documents (e.g., W9 forms, flight receipts)
Help prepare and process travel spend/expense forms
Assist in making travel reservations, including completing and submitting Special Meeting forms (if needed)
Process and maintain records of the department's Travel Card (CTS) expenditures.
Time Tracking and Employee Management Serve as Department Time Keeper
Manage Department Phone/Office Directory
Work with the College to submit hire/termination requests for extra help
Assist in hiring and supervising student employees
Attend and assist at department meetings by taking minutes and disbursing minutes to faculty and staff on time.