Administrative Analyst

City of Philadelphia • Philadelphia, PA

61d

About The Position

Under the direction of OIT’s Financial Manager, this employee will assist with the responsibility of the accounting and budget processes for IT related purchases, services, initiatives, and projects. The position requires the ability to interpret and prepare accounting records, ensuring that IT projects comply with the City’s accounting and financial regulations. Salary is commensurate with the education and qualifications of the successful candidate.

Requirements

• Completion of a bachelor's degree program at an accredited college or university with major course work in accounting, finance, economics, or related field.
• Full performance position; 1 – 4 years accounting /fiscal/budget experience, preferably with the City of Philadelphia.
• Familiarity with the Microsoft Office Suite required.
• Attention to detail is critical in order to prepare and interpret a variety of financial and budgetary reports and statements.
• Candidate must be comfortable with basic Information Technology issues.
• An equivalent combination of education and experience deemed acceptable by OIT’s Chief Financial Officer and/or the agency department head will also be considered. However, a bachelor’s degree is required.

Responsibilities

• Prepare, examine, and analyze accounting records, and other financial reports to assess accuracy, completeness, and conformance to OIT and City of Philadelphia reporting and procedural standards.
• Report to the supervising Financial Manager and the Deputy CFO regarding the finances of establishment.
• Establish tables of financial records and assign financial transactions to the appropriate accounts.
• Implement, modify, and document fiscal records in the City of Philadelphia’s and OIT’s accounting/financial systems such as FAMIS, ACIS, ADPICS, CBMS, Excel and Access.
• Ensure OIT purchases are consistent with the City’s and OIT’s financial policies, procedures, and budgetary guidelines.
• Assist the IT Financial Managers in evaluating vendor proposals and quotes, ensuring scope of work and cost estimates are properly associated with corresponding budget items.
• Analyze trends, costs, financial commitments, and obligations to provide accurate and reliable projections for decision making by IT Financial Managers.

Benefits

• We are a Public Service Loan Forgiveness Program qualified employer
• 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer Comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees