Administrative Analyst

FirstCarbon Solutions•Pensacola, FL

40d•$24 - $33•Onsite

About The Position

Cameron-Cole is seeking an Administrative Analyst II (CG03) to support our growing operations in Florida. This role is based in person at our Pensacola Florida office and is available as either a full time or part time position. The Administrative Analyst will support project teams by gathering, organizing, and validating data used for environmental, compliance, and business reporting while also providing essential administrative support. This role bridges administrative functions with technical data management, ensuring accuracy, efficiency, and timely delivery of information. Responsibilities include managing files and records, designing forms, preparing reports, and maintaining office procedures and policies. The specialist will create and format documents, spreadsheets, and visual materials using Microsoft Office and Adobe tools (Illustrator, Photoshop, InDesign), while also supporting Directors and Project Managers with contract administration, scheduling, correspondence, and event planning. With minimal supervision, the role requires strong organizational skills, professionalism in handling confidential and sensitive information, and the ability to represent the company with both internal staff and external clients.

Requirements

Strong organizational and analytical skills
Excellent interpersonal/communication skills, including strong telephone and written skills.
Ability to handle multiple projects and deadlines simultaneously.
Self-motivation and resourcefulness in completing assigned tasks.
Ability to work on assigned projects with minimal supervision.
Ability to work efficiently in an active and fast-paced office environment.
Excellent Word, Excel, PowerPoint, and Data Analysis skills
2–4 years of experience in administrative, analyst, or data management roles, including experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
Proven ability to manage office systems, reporting, and data workflows.
Working knowledge of office equipment such as printers, copiers, and fax machines.

Nice To Haves

Prior experience with environmental, compliance, or sustainability reporting preferred.

Responsibilities

Collect, compile, and validate data from internal systems, client submissions, and public sources to support environmental, compliance, and business reporting.
Prepare and maintain reports, data tables, charts, visuals, and contract deliverables.
Develop and manage filing systems, databases, contact lists, and office records.
Organize and schedule appointments, coordinate meetings, and record detailed minutes.
Draft and distribute correspondence including emails, memos, letters, and forms.
Maintain office policies, procedures, supplies, and vendor relationships.
Coordinate travel arrangements and process expense reports, invoices, and budget tracking.
Provide general administrative support to visitors, project managers, directors, and senior staff, serving as a point of contact for internal teams and external clients.
Ensure accuracy, timeliness, and confidentiality in handling sensitive or proprietary data.

Benefits

Up to 100% employer paid premiums employee medical (with buy-up options) and up to 55% coverage for eligible dependent(s)
Up to 80% employer-paid dental and vision covered premiums for employees. Eligible dependent coverage also available.
Employer sponsored Group Life and AD&D insurance with discounted voluntary coverage also available
Employer covered Short- & Long-Term Disability insurance
Employee Assistance & Wellness Programs (EAP)
401(k) & Roth retirement savings accounts (see HR department for details on contributions and exclusions)
Pet insurance discounts
Volunteer programs, committees, and opportunities
Mentorship program and Work/Life Balance initiatives

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