Administrative Aide II - French Literature, Thought, and Culture

New York University • New York, NY

6d

About The Position

Arts & Science is seeking a dedicated Administrative Aide II to join the Department of French Literature, Thought, and Culture. This individual will perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Requirements

• High School diploma or equivalent.
• 3 years of office experience.
• Experience providing a high level of customer service.
• Proficiency with intermediate to advanced word processing, spreadsheet and database applications.
• Moderate to fast, accurate keyboarding.
• Good proofreading and writing skills.
• Excellent interpersonal and organizational skills.

Nice To Haves

• 2 years of office experience (with Associate's degree).
• 1 year of office experience (with Bachelor's degree).
• Proficiency with intermediate to advanced Microsoft Office.
• Knowledge of desktop publishing software.
• Knowledge of Access.
• Proficiency in French.

Responsibilities

• Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature.
• Prioritize office activities and delegate work to student and/or casual employees.
• Act as work leader to junior clerical support staff.
• Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs.
• Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems.
• Customize and/or compose letters on own initiative or in response to requests for information.
• Perform general word processing duties utilizing intermediate to advanced-level functions.
• Modify and/or create databases and complex spreadsheets.
• Monitor complex department budgets and/or grants.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED