Administration Generalist 3

HII's Mission Technologies division • Rapid City, SD

10d

About The Position

HII Mission Technologies Corp, is looking for an Adminitrative Assistant to perform front office adminitrative functions for the Program Integration Office (PIO) supporting the stand-up and bed-down of a B-21 bomber unit at Ellsworth Air Force Based (AFB), SD.

Requirements

• 6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience.
• Minimum of four (4) years of U.S. Air Force administrative support experience
• Proficiency with Defense Travel System and Joint Travel Regulations. Position will manage TDY orders and/or authorizations for PIO employees
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Zoom in a Windows environment
• Flexibility to track, prioritize, and execute multiple simultaneous responsibilities in various parts of the organization
• Outstanding organizational skills, attention to detail, and superb interpersonal, communication, and teamwork skills
• Ability to exercise confidentiality and discretion
• Ability to anticipate and troubleshoot problems and exhibit significant flexibility in accommodating the necessary work demands
• Must be a U.S. Citizen
• Must be able to obtain a security clearance

Responsibilities

• Set up and maintenance of files
• Screening phone calls and making proper referrals
• Arranging meetings and conferences
• Receiving, referring, or answering mail
• Review draft and finished documents for appropriate grammatical usage
• Answers questions relating to office operations and established policies and procedures
• Gather, compile, and report on information relevant to supervisors assignment
• Document key points, decisions, & lessons learned from all meetings
• Manage contractor access program
• Build wing bed-down calendar
• Manage temporary duties (TDYs), schedules, conferences, and telecoms
• Requires access to "my suite of applications". Examples include but are not limited to: My eval, My decs, My report, My fitness , My biz, AMS, MilPDS, BLSDM, DTS, and Leave Web
• Coordinates with installation protocol office on any visit requests coming to the PIO

Benefits

• We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships.
• Bonus/other non-recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED