Administration Clerk

Nippon Express USA • Dallas, TX

1d • $20 - $25 • Onsite

About The Position

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock. NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees. NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world.

Requirements

• High school diploma or equivalent; degree in Administration or Business Management preferred.
• 2–3 years of administrative experience, preferably in logistics or warehousing.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of document and contract management.
• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to work collaboratively with cross-functional teams.

Responsibilities

• Manage general maintenance of offices and buildings.
• Coordinate education, onboarding, orientation, and setup for new employees.
• Handle, classify, archive and preserve branch documents (including contracts).
• Coordinate with the Legal Department to resolve compliance issues (license documentation, Atmos requirements, etc.).
• Process payroll reports for temporary employees.
• Manage visitor access and security protocols.
• Review supplier qualifications and service quality liaising with Accounting for contract documentation
• Purchase and manage office supplies (inventory and consumption tracking).
• Obtain, renew, and revoke licenses required for business operations.
• Guide and coordinate with each department to ensure compliance with administrative requirements.
• Investigate and resolve issues or deviations related to administrative operations.
• Acts as a Branch Quality Representative maintaining ISO related documentation
• Support quarterly management meetings with required administrative documentation.
• Coordinate with internal and external auditors for audit requirements and ISO compliance.
• Prepare and submit performance-related reports on a monthly, quarterly, semi-annual, and annual basis.
• Perform other duties as assigned by the General Manager.

Benefits

• Nippon Express offers a generous Employee Benefits Package including: Medical, Dental, and Vision beginning the 1 st of the month after 30 days.
• 401k with a company match Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
• Generous Vacation and Sick time.
• Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED