Administration Assistant

Barkan Management Company•Mclean, VA

1d•Onsite

About The Position

Come join our growing team! If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C. Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals shares a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations.  Join us as we continue to redefine the standards of excellence in property management! Who we need: We are looking for a motivated, and hands-on Administrative Assistant. This is a full-time position reporting to the Property Manager. The role is based in Colonies at McLean at 7681 Provincial Drive, McLean, VA 22102. The Administrative Assistant will work to provide excellent customer service and be proficient with Microsoft Word, Excel, Yardi and Outlook, strong written and oral communication skills, ability to multi-task and be self-motivated. We are seeking an individual who will maintain the highest standards and strive to exceed the client’s needs and expectations.

Requirements

Mustbe self-motivated.
Must have excellent written and verbal communication skills.

Nice To Haves

Prior experience working at a property preferred but not necessary.
Ability to respondin a timely mannerto resident requests.

Responsibilities

Handling oftelephone calls, electronic, and other forms of communication both incoming and outgoing asrequiredfrom Residents, Owners, Realtors, Vendors, and the Corporate Office ina timelyand professional manner.
Maintain and update all Board of Director’s, Owner, Resident, Entry Gate Telephone, and otherdatabases. Provide updates as necessary to staff and corporateoffice.
Assist the Property Manager in coordinating andschedulingin-unit andcommon areawork orders. Process invoices as needed.
Maintain inventory of supplies and material for Office and Maintenance Staff. Purchase supplies andmaterials,as necessary.
Maintain Associations website. 
Perform general administrative/office duties, including but not limited to, filing, electronic communication, mailings, notices, and other correspondence as required.
Administer Sales and Refinance of Units, including Owner Release of Information Form, Project Questionnaires, Resale Certificates, Move In/Out forms, and distribution of new resident package.
Process and track vendor payments on a weekly basis
Assistwith preparation of Monthly Management Package, Minutes, Annual Meeting, Annual Report and Budgets.
Other duties and projects that may be required of the Board of Director’s, the Property Manager and or Account Supervisor.