Admin Services Specialist - Care Coordination Division - 100%25

University of Iowa • Iowa City, IA

41d

About The Position

The University of Iowa Healthcare department of Care Coordination is seeking an Admin Services Specialist. This position will support the Division through, planning and supervising the fiscal management of the division, overseeing administrative activities, and providing supervision to support staff. This position also provides general teaching and data maintenance services as part of the division's daily operations

Requirements

• A bachelor’s degree, or an equivalent combination of education and experience.
• 1-3 years fiscal management or administrative experience.
• Experience in financial management/services
• Knowledge of mining, interpreting data analysis, and statistical techniques.
• Excellent written and verbal communication skills.
• Proficient in computer software applications

Nice To Haves

• Knowledge of University and Hospital policies, procedures and regulations

Responsibilities

• Maintain year-round budget documentation for periodic review and yearly forecasting.
• Review Strata budget tool / make necessary yearly changes.
• Collaborate with director on budgetary needs or discrepancies
• Provide financial oversight, monitor revenue, and expenditures for multiple accounts.
• Research and correct account discrepancies and errors.
• Conduct month-end and year-end accounting and reporting.
• Perform statistical analysis and formulate recommendations using financial data.
• Maintain and reconcile procurement card in a financially prudent manner.
• Develop / maintain tools in tracking gift funding accounts.
• Monitor gift funds and make requests/recommendations as needed.
• Audit all funding periodically to financial appropriateness and accountability.
• Orientate, train, and manage admin support staff.
• Provide oversight to the transportation team.
• Develop and implement policies as needed to maintain balance for staff in line with institution regulations.
• Promote continual process and quality improvement.
• Develop and implement plans for staff for continuous professional development.
• Develop and/or implement data analyses, data collection systems, and other strategies that optimize efficiency and quality.
• Maintain divisional scorecard/dashboard.
• Track and report monthly performance metrics.
• Collaborate with director in the development of key metrics support for department initiatives.
• Ability to use data to drive change.
• May assist with the coordination of strategic plans, organizing groups, compiling documents, and arranging relevant support materials.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Utilize existing resources and/or recommend new processes to achieve or exceed desired outcomes.
• Develop a network of relationships.
• Provides direction and advice to division leadership as needed in areas of expertise.
• Analyzes current operating procedures and projected needs.
• Recognize, develop, and train new processes and procedures for continual divisional improvements.
• Collaborate with institution departments for year-end information.
• Serve as the main liaison for contracting purposes.
• Collaborate with institutional contracting department to provide proposals in compliance within guidelines.
• Assessing and identifying the need for amendments as appropriate.
• Coordination with internal and external vendors to ensure contract adherence.
• Understanding basic knowledge of computer systems to troubleshoot issues.
• Serve as admin point for divisional sites including but not limited to: PASSR, MTM.

Benefits

• Regular salaried position located in Iowa City, Iowa
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees