Admin & Sales Coordinator

Recruitment Solutions Group

18h•$47,000 - $52,000•Onsite

About The Position

We are hiring an Admin & Sales Coordinator to support our warehouse, sales, and administrative operations. This is a cross-functional role that bridges order management, quoting support, and QuickBooks data entry. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced distribution environment with physical and office-side responsibilities.

Requirements

1–3 years of experience in an administrative, sales support, or operations coordinator role
Proficiency in QuickBooks Desktop (required) - ability to enter invoices, run basic reports, and manage orders
Strong attention to detail and accuracy in data entry
Bilingual (English/Spanish) is required- customer and vendor base is bilingual
Comfortable working in a warehouse-adjacent environment
Proficiency in Microsoft Office (Word, Excel, Outlook)
Professional communication skills - written and verbal

Responsibilities

Process and track customer orders from quote to shipment confirmation
Support the sales team with quote preparation and follow-up under established pricing guidelines
Enter and maintain data in QuickBooks Desktop (orders, invoices, inventory updates)
Communicate with customers and vendors regarding order status, shortages, and delivery timelines
Maintain accurate records for inbound and outbound shipments
Assist with accounts receivable follow-up and invoice reconciliation
Coordinate with warehouse team to confirm order accuracy before shipment
Support daily warehouse log entry and reporting
Perform general administrative tasks: filing, data entry, correspondence