Admin Office Support 2, Fire Training

Harrisburg Area Community College•Harrisburg, PA

43d

About The Position

Responsible for performing confidential employee and student data entry, preparing reports, preparing and proofing original correspondence, performing basic accounting functions for assigned area, and conducting moderately complex research.

Requirements

H.S. Diploma or equivalent and 4 years experience or a combination of experience and education sufficient to successfully perform the essential duties of the job
Valid Driver's License
Please note that this position is required to comply with PA Act 15. You will need to present completed clearances and training certificates at the time of hire. Please visithttps://www.hacc.edu/HumanResources/NewHire/index.cfm (and scroll to PA Act 15 Clearances) for more information.

Nice To Haves

Customer service experience
Experience providing administrative support
Experience in a fire service or public safety environment
Experience preparing and maintaining training records

Responsibilities

Provides complex, specialized administrative support in preparing and processing confidential documents, preparing and publishing legally required notices, preparing meeting agendas and minutes, maintaining departmental data and/or other related documents; maintains a variety of confidential files and records - (Essential)
Provides administrative support for the Fire Training Unit programs, this includes preparing and maintaining all related paperwork and files: Fire Academy; Local Level Applications; Public Classes; Safety & Security; Certification/Testing; PEMA G Series; Business and Industry - (Essential)
Manages and maintains the department's payroll and personnel files, such as verifying payroll time sheets and maintaining confidential personnel information - (Essential)
Oversees inventory, instructional equipment repair, and supply orders; ensures necessary office supplies and text books are available - (Essential)
Assists with tracking budget and department information, such as maintaining balances, researching discrepancies, and preparing related financial reports - (Essential)
Provides administrative support for course creation, registration and billing; maintains certification database and files for all the evaluators and candidates; serves as a record center assistant for the Fire Certification Tests (as needed) which includes: preparing all the paperwork for the examinees and evaluators; pick-up and log in the results from each still station; record the written results; schedule any retests - (Essential)
Assists with tracking budget and department information, such as maintaining balances, researching discrepancies, and preparing related financial reports to include: budget transfers, budget queries, Argos reports and Access data reports - (Essential)
Organizes and maintains supervisor's calendar, including meetings, travel and project time lines; makes arrangements for meetings, seminars and events - (Essential)
Organizes and maintains supervisor's calendar, including meetings, travel, and project timelines; makes arrangements for meetings and/or events; schedule rooms and maintain classroom schedule - (Essential)
Assists in overseeing department programs by reviewing forms and documents for compliance with operational policies and procedures - (Essential)
Develops, maintains, registers and sets-up for Homeland Security Conference to include: duplications, supplies and registration(s) - (Essential)
Sends out instructor/evaluator availability requests - (Essential)
Proctors written exams (as needed) - (Essential)
Performs other duties as assigned - (Essential)