Admin - Recruitment Specialist

Virtual Teammate

3h • $5 - $6 • Remote

About The Position

We are looking for a highly organized and proactive Admin / HR Recruitment Specialist to join our growing team. This role is ideal for someone who thrives in a fast-paced, remote environment and enjoys being at the center of recruitment operations.
You will play a critical role in delivering a seamless candidate experience, supporting hiring managers, and ensuring recruitment processes run efficiently from interview scheduling to onboarding. If you are detail-oriented, tech-savvy, and passionate about HR operations, this opportunity is for you.

Requirements

• Strong Organizational Skills
• Ability to manage multiple candidates, requisitions, and administrative priorities while maintaining accuracy and attention to detail.
• Professional Communication Skills
• Excellent written and verbal communication skills with the ability to interact confidently with candidates, hiring managers, and internal stakeholders.
• HR Systems & Technology Proficiency
• Hands-on experience with applicant tracking systems (ATS), HRIS platforms, scheduling tools, and productivity software.
• Discretion & Confidentiality
• Demonstrated ability to handle sensitive information with professionalism and integrity.
• Process-Oriented & Solution-Driven
• Proactive in identifying inefficiencies, resolving scheduling conflicts, and continuously improving recruitment workflows.

Responsibilities

• Coordinate interviews across multiple stakeholders
• Manage calendars and confirm availability
• Prepare interview materials and ensure smooth logistics
• Send interview confirmations and follow-ups
• Provide timely status updates
• Share onboarding instructions and next steps
• Ensure a professional and positive candidate experience
• Prepare and organize offer letters and contracts
• Maintain employee files and compliance documentation
• Ensure accuracy and confidentiality of sensitive records
• Coordinate new hire paperwork and orientation schedules
• Manage equipment requests and system access
• Ensure employees are fully prepared for Day 1
• Maintain and update ATS records
• Track candidate pipelines and hiring progress
• Generate recruitment reports and metrics

Benefits

• Fully remote role based in the Philippines
• Opportunity to work closely with leadership and hiring teamsImpact-driven position where your work directly influences company growth
• Collaborative and supportive team environment
• Immediate start available

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed