Admin Coordinator (Temp)

Warner Music Group•Piqua, OH

19d•Onsite

About The Position

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans. Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises. WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent. At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans. Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises. WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent. As an A&R Admin Coordinator, you will be the operational and financial backbone of the A&R department. Your primary responsibility is to ensure the financial integrity, contractual compliance, and efficient administrative workflow for all A&R projects, label deals, and music production. You will serve as the primary liaison between A&R, Business & Legal Affairs, and Finance teams, focusing on budget management, detailed payment processing, and comprehensive contract administration. The ideal candidate will possess a strong background in finance, accounting, legal or complex administrative management, bringing structure and meticulous accuracy to our creative process.

Requirements

Ability to manage multiple projects simultaneously while maintaining attention to detail.
Well-organized and highly skilled at tracking project progress, budgets, and deadlines.
Excellent follow-up skills and a high degree of persistence necessary to track contracts, payments, and deliverables across multiple internal and external stakeholders, ensuring deadlines are strictly met.
Strong communication skills in both English and Spanish, with the ability to collaborate with internal and external stakeholders across Latin America and globally.
3+ years of experience in the music industry, preferably within A&R Admin or a similar administrative or financial role.
Experience with budget management, PO systems and invoice processing.
Ability to travel domestically and internationally as required.
Bachelor’s degree from a 4-year university or college.

Nice To Haves

A degree in Accounting, Finance, legal or Business Administration.

Responsibilities

Manage and track A&R project budgets, ensuring all expenses remain within approved limits.
Manage artist terminations, ensuring the process is executed smoothly and in compliance with contractual obligations.
Maintain and organize records of A&R projects, including contracts, reports, invoices, timelines, collaborations (e.g., label waivers), and other key documentation.
Track and manage the progress of recording projects, ensuring timely delivery of all project assets (e.g., masters, final mixes) while maintaining communication with relevant teams.
Coordinate the submission of deliverables, ensuring they meet internal guidelines, deadlines, and quality standards.
Monitor and maintain the release schedule, ensuring all dates are accurate and delivery deadlines are met.
Manage administrative aspects of recording projects, including scheduling, planning, invoicing, and communication with external vendors and production partners.
Manage contract documentation for artists, producers, video production, photos and artwork, ensuring all necessary paperwork is accurate and up to date.
Provide logistical support to the A&R team, coordinating travel, meetings, and other arrangements for artists and the team.
Support ongoing label deals by ensuring the smooth handling and delivery of required assets.
Assist with Latin Grammy and Grammy submissions, ensuring all deadlines and requirements are met.
Organize and maintain the A&R Master Box, ensuring demos, masters, stems, and other assets are properly cataloged and accessible.