ADMIN COORDINATOR

SONOMA COUNTY INDIAN HEALTH PROJECT•Santa Rosa, CA

1d•$22 - $30•Onsite

About The Position

Provides 100% Front Desk coverage to the Healthy Traditions Primary Prevention Demonstration Project, by assisting with answering phones and office-related support functions of the project regarding mailings, newsletters, telephone calls, tracking procurement of project supplies, minutes of project related meetings, travel arrangements and other items as assigned.

Requirements

High school diploma or General Education Diploma (GED) required.
Minimum of one (1) to three (3) years of related administrative, clerical, or front desk experience and/or training.
Familiarity with medical office procedures, including scheduling, document handling, and clinic workflow.
Experience handling confidential and sensitive information, including working knowledge of HIPAA privacy requirements.
All employees must be sensitive to the needs of the Native American community, demonstrate a deep understanding and respect for the diverse cultural heritage, traditions, and historical context of the Native American community.

Nice To Haves

Funding for this position is provided by a Three-Year Federal Grant
When applying under Indian Preference, please include valid documentation of eligibility with your application materials.

Responsibilities

Provide front desk coverage and serve as the primary point of contact for employees, clients, visitors, and the public.
Answer, screen, and route incoming telephone calls; respond to routine inquiries and relay messages accurately.
Perform general administrative duties including filing, copying, scanning, data entry, and document preparation.
Maintain office calendars, schedules, and shared resources.
Support program or departmental activities by preparing mailings, newsletters, and routine communications.
Schedule in electronic health records (EHR) EPIC system and provides necessary forms to fill out when patients check in.
Understand all roles of patient check-in, eligibility verification, insurance verification and enrollment.
Document meetings by preparing agendas, taking minutes, and distributing materials
Assist with tracking supplies, procurement requests, inventory for program or office needs.
Arrange travel accommodations, meeting rooms, and logistical details for staff and program activities.
Coordinate schedules and communicate updates to internal and external stakeholders.
Assist with onboarding logistics or front‑desk related orientation activities as assigned.
Maintain organized electronic and paper records in accordance with departmental policies and procedures.