Admin Coordinator - Commercial Property Management

Beach Front Property Management•Long Beach, CA

2d•$20 - $25

About The Position

Our team members share our core values with a passion for property management and enjoys the fast pace, grow, or die work environment! This self- motivated individual will make the team excel and have a strong desire to learn. This individual will also communicate with radical transparency while ensuring the customer comes first, always. Position: Commercial Property Admin Reports to: Director of Retail/Commercial Position Type: Non-Exempt Salary: $20.00 to $25.00 hourly Location: 1212 Long Beach Blvd. Long Beach, CA 90813

Requirements

Must have at least 1-3 years of commercial property management experience
Ability to read, interpret, and fully understand commercial leases. In addition to abstracting leases, and critical lease provisions.
Basic Accounting knowledge
Ability to respond effectively to the most sensitive inquiries or complaints in a timely and professional manner.
Proficient in Microsoft Office, especially Excel, PowerPoint, and Word.
Experience with Yardi or similar software.

Responsibilities

Deposit checks, post wires & lock box deposits
Lease audits and abstracts (summaries)
Contact vendors that submit invoices, push Vendor Café, refer to support staff if necessary, keep excel sheet to track communication, continue to follow up if necessary
Special Requests, Same Day Check Requests, Reimbursements if and as needed
Coordinate and follow up with Tenant Issues
Assisting with Rent collection functions
Follow up on phone calls and screen for Steve so he can focus on income opportunities for BFPM
Address all other mail items for the commercial property division.
Monday/Wednesday/Friday: Work on DA’s update master sheet
Check Payscan Dashboard, approve all on Property Manager Workflow, assist with adding supporting documents on Steve’s workflow
Monthly financial review/Budget Comparisons for each property – can catch mistakes/issues prior to statements going to owners.
Populating lease narratives/abstracts into Commercial program for more streamlined productivity/ setting up system alerts
Tracking lease expirations, options to extend, renewals, etc. – coordinate with Steve.
Activating lease renewals, lease options, amendments, etc. in Yardi.
CAM reconciliation review, finalization & submission to tenants.
Owner relations and commitments (i.e., weekly meetings, monthly financial analysis/forecast cash balance, etc.).
Tracking and requesting progress payments of all ongoing jobs/ capital improvements.
Maintaining accurate & up to date lease records/ doing lease audits.
Assist with Commercial Café/ handling tenant payment issues.
Deposit Accounting (move-in/ move-out accounting)/ reports.
Coordinate “Clean & Shows” and other property services (internet, electric, trash, water, janitorial).
Sending Monthly Tenant Statements, Yearly CAM adjustments & reconciliations and Tenant Memos (when necessary)
Assisting with Vendor Shield Enrollment/Compliance.
Communicating with vendors as needed.
Assist with onboarding and closing out commercial properties.
Work directly with accounting on owner issues etc.
Loan covenant reporting on PNC lender’s template.
Maximizing DSCR to avoid triggering lender lock box on properties with those types of loans.
Update Personal and Master DA list daily
American Express Report
Draft Memos (as requested)
Fire exit/ Fire safety compliance/ Tracking Payscan/ Payables
Check RPS box
Attend admin meeting
Host SOTC registration with admin team
Other special projects related to commercial properties