Admin Asst, Executive C-Suite

Emory Healthcare•Atlanta, GA

65d•Onsite

About The Position

Be inspired. Be rewarded. Belong. At Emory Healthcare. At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide: Comprehensive health benefits that start day 1 Student Loan Repayment Assistance & Reimbursement Programs Family-focused benefits Wellness incentives Ongoing mentorship, development, and leadership programs And more The Executive Administrative Assistant to the President, Physician Division of Emory Healthcare plays a crucial role in maintaining the image and brand of the Emory Clinic administration office and ensuring it runs smoothly and efficiently. The Assistant is responsible for providing high-level administrative support, managing calendars, coordinating meetings and events, travel and handling confidential information with discretion and professionalism. The ideal candidate will possess exceptional organizational skills, attention to detail and a strong ability to maintain confidentiality. He/she must be able to manage multiple competing and changing priorities with the highest level of professionalism. This position is on-site. Description Under limited supervision, provides advanced administrative and executive support to C-Suite leaders. This position requires excellent judgment, discretion, and organizational skills to manage executive priorities, coordinate complex schedules, and ensure effective communication with internal and external stakeholders. The Administrative Assistant serves as a trusted partner to executive leadership, supporting the success of organizational goals and initiatives.

Requirements

Bachelor's degree in business administration, communications, or a related field OR Seven (7) years of office administration, senior secretarial or related experience in lieu of a Bachelors Degree. If Bachelor's, 3 years office administration, senior secretarial or related experience.
Experience with PC software applications.
Ability to type 60 wpm.
Exceptional written, verbal, and interpersonal communication skills.
Strong organizational skills with the ability to manage multiple priorities under tight deadlines.
High level of discretion, integrity, and professionalism.
Ability to exercise independent judgment and make decisions within established guidelines.

Responsibilities

Manage complex and dynamic calendars, including scheduling meetings, resolving conflicts, and prioritizing appointments.
Coordinate travel arrangements, including logistics, itineraries, and expense processing.
Prepare agendas, materials, presentations, and follow-up documentation for executive meetings.
Anticipate executive needs and proactively manage priorities to ensure smooth day-to-day operations.
Serve as the primary point of contact for executives, screening inquiries and requests while ensuring timely and accurate responses.
Draft, edit, and proofread correspondence, presentations, and reports on behalf of the executive(s).
Represent the executive office with professionalism and discretion in interactions with senior leaders, board members, and external stakeholders.
Handle highly sensitive and confidential information related to personnel, strategy, and operations with discretion.
Develop and maintain efficient filing systems, records, and workflows to ensure accuracy and accessibility of executive information.
Support special initiatives and projects by tracking deadlines, coordinating deliverables, and monitoring progress.
Identify opportunities to streamline administrative processes and recommend improvements for efficiency.
Assist in preparation and coordination of executive-level events, meetings, and organizational functions.
Provide guidance and direction to other administrative staff supporting executive offices, ensuring consistent practices and service delivery.
Coordinate with other administrative professionals to align workflows across departments and executives.
May serve as a spokesperson or representative for departmental inquiries, as appropriate.
Additional Duties as Assigned