Admin Associate II - Central Office

State of North Carolina

9d•Onsite

About The Position

The Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. Our agency houses many public safety divisions, including Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. Join us along with our more than 3,000 employees and 12,000 National Guard members in providing exceptional public safety services to the citizens of North Carolina. We are looking for candidates who have a passion for helping court-involved youth. We are Working Together to Strengthen North Carolina’s Youth and Families! The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team. The State of North Carolina provides work/life balance, a team-oriented culture, opportunities for advancement, and interesting work. If you are looking to serve others, this is the place for you. The Administrative Assistant position provides administrative support and management services primarily the Director of Facilities and Programs with Juvenile Justice and secondarily Facilities and Programs Staff. This position reports directly to the Director but works in close coordination with the Divisions Chief of Staff and is located at Central Office in Raleigh, NC. Facility Operations has direct responsibility for five (5) state-operated Youth Development Centers (YDC) and eight (8) state operated juvenile detention centers and the statewide – juvenile transportation services. Facility. Operations is responsible for the external monitoring of four (4) contracted juvenile facilities. Youth development centers are secure, residential facilities which provide mentoring, education, and therapeutic treatment for delinquent youth committed to the Department by the courts in order to prepare the youth to successfully return to the community. Juvenile detention centers temporarily house youth who are alleged to have committed delinquent offenses or who have been adjudicated and await disposition or placement. Facility Operations operates under the guidance of the Deputy Secretary for Juvenile Justice. The Section leadership is staffed with a Director of Facility Operations, three (3), Regional Mangers, a Program Coordinator, an Administrative Services Manager, two (2) Program Managers, a Transportation Manager, two (2) transportation coordinators, and (1) clerical staff. Within this section also includes Educational Services and Child Nutrition staff. This staff has the primary responsibility to provide supervision, guidance and oversight to the management and staff in each facility.

Requirements

DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.
The Minimum Education and Experience (E&E) are REQUIRED to qualify for this position.
All work history and education (including accurate dates of employment/attendance) must be documented on the application.
Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application.
A complete, all-inclusive application maximizes an applicant’s potential to qualify for the position, as well as the highest possible salary.
Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

Nice To Haves

Demonstrated experience with maintaining confidential information.
Demonstrated experience working with spreadsheets to track information and/or generate reports
Demonstrated experience with composing correspondence materials.
Demonstrated experience with managing workflow and/or operations for an executive level position within a large organization.
Demonstrated experience communicating with staff at all levels to provide expectations that align with agency core values.

Responsibilities

Managing workflow and operations for the Director's Office
Coordinating tasks or duties with other staff within the organization
Communicating consistently with Upper Management, program staff, representatives of other State agencies/universities, elected/appointed representatives, and the public
Overseeing the Director's calendar and schedule to ensure efficient time allocation and prioritization
Preparing reports, executive summaries, and other items for the Director
Arranging procurement of supplies and materials for the Director's office
Arranging and coordinating travel logistics for the Director
Composing correspondence and other products as needed independently
Opening official correspondence and reviewing incoming documents for completeness/correctness prior to forwarding for signature/approval
Performing other additional duties, as needed, assigned by the Director