Admin Assistant

Bon Secours Mercy Health • Richmond, VA

2d

About The Position

Provide support to leadership team to include planning events, taking minutes, preparing communications and presentations as needed, and effectively communicating to internal and external stakeholders. Collaborate with leadership to ensure policies and procedures are maintained and that promote efficient, effective practices and continuous quality improvement. Collaborate with leaders to implement and assist in communicating policies, practices, and procedures. Support timekeeping software by reviewing timecards and managing errors. Manage travel budget and professional development requests in collaboration with leadership. Demonstrate initiative, critical thinking skills, a high level of attention to detail, prompt follow through, and professionalism. Resolve problems by analyzing data, identifying possible solutions, and escalate with leadership team when needed. Take ownership of assigned tasks and manage them from start to finish. Work independently and manage multiple projects simultaneously. Manage accurate data for reports and communications. Prepare and maintain reports for compliance, accreditation, and regulatory standards. Facilitate annual/semi-annual projects. Prepare written communications and/or visual presentations of project updates in partnership with leadership including findings and recommendations to a broad range of audiences. Create and maintain trusting relationships with diverse stakeholders. Collaborate effectively with the leadership team and leaders throughout the organization. This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Requirements

• High school diploma or GED (required)
• Relevant Computer systems
• Attention to detail
• Acceptance of authority
• Critical thinking
• Communication with guests
• Teamwork
• Conflict resolution
• Active listening
• Relationship building

Nice To Haves

• 2 Year/ associate degree (preferred)
• Proven experience as an assistant with a focus on quality outcomes (preferred)

Responsibilities

• Provide support to leadership team
• Plan events
• Take minutes
• Prepare communications and presentations
• Communicate effectively to internal and external stakeholders
• Collaborate with leadership to ensure policies and procedures are maintained
• Promote efficient, effective practices and continuous quality improvement
• Collaborate with leaders to implement and assist in communicating policies, practices, and procedures
• Support timekeeping software by reviewing timecards and managing errors
• Manage travel budget and professional development requests in collaboration with leadership
• Demonstrate initiative, critical thinking skills, a high level of attention to detail, prompt follow through, and professionalism
• Resolve problems by analyzing data, identifying possible solutions, and escalate with leadership team when needed
• Take ownership of assigned tasks and manage them from start to finish
• Work independently and manage multiple projects simultaneously
• Manage accurate data for reports and communications
• Prepare and maintain reports for compliance, accreditation, and regulatory standards
• Facilitate annual/semi-annual projects
• Prepare written communications and/or visual presentations of project updates in partnership with leadership including findings and recommendations to a broad range of audiences
• Create and maintain trusting relationships with diverse stakeholders
• Collaborate effectively with the leadership team and leaders throughout the organization

Benefits

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurances, mental health resources and discounts
• Paid time off, parental and FMLA leave, shot- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support
• Benefits may vary based on the market and employment status.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees