Admin Assistant - UPMC East
About The Position
UPMC East is hiring a full-time Admin Assistant to join their team. This role offers a collaborative team setting, excellent work-life balance, and experience with an industry leader. The Admin Assistant will work Monday through Friday, 8 am to 4:30 pm. UPMC provides a competitive benefits package and opportunities for professional growth in both technical and managerial aspects. Candidates will be placed into the appropriate job title/salary grade based on their experience and education. The purpose of the position is to provide general administrative support to a department or group of professionals under direct supervision.
Requirements
- High School diploma or equivalent.
- Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
- Ability to use applicable MS Suite products.
- Knowledge of business processes and procedures.
- Ability to use basic reasoning skills
- Act 34
Nice To Haves
- Up to one year administrative experience preferred.
Responsibilities
- Provides general administrative support to a department or group of professionals under direct supervision.
- Orders office supplies and maintains office equipment.
- Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
- Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review (i.e., reads correspondence/highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
- Performs routine clerical functions, such as copying, sorting, filing, and typing.
- Sets up and maintains varied office files, logs, and records office activities.
- Assists in researching, drafting, and/or abstracting routine reports.
- Compiles and analyzes basic information.
- Answers, screens, and routes incoming calls and messages.
- Responds to routine questions.
- Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
- Greets, screens, and directs visitors to appropriate staff member.
Benefits
- competitive benefits package
- opportunity to grow professionally from both a technical and managerial standpoint
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
