Admin Assistant - Oxnard, CA

UFW Foundation•Oxnard, CA

12d•$18 - $24•Onsite

About The Position

An Administrative Assistant (Admin) manages and maintains official records and executes administrative policies determined by or in conjunction with other officials. The responsibilities of the Administrative Assistant position include, but are not limited to, opening, routing and responding to correspondence, answering the telephone and routing/taking messages, as well as providing high-level general clerical support to the Legal program staff. Secondary duties will include various special projects related to the events and activities in which the organization or lead manager is involved.

Requirements

Experience working in immigrant communities, communities of color, and low-income and working-class communities
Collaboration. Ability to work with teammates in a professional and solutions-oriented manner.
Dedication to Mission. A genuine interest in immigrant and farm worker rights.
Excellent oral and written communication skills in English and Spanish.
Excellent problem-solving skills.
Flexibility, Speed, and Precision. Ability to adjust quickly to constantly changing priorities with speed, precision, and accuracy.
Si Se Puede® (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking.
This is a fully in-person position. The incumbent will be required to report daily to one of our regional offices. In addition, the incumbent may be required to attend meetings, trainings, or workshops either in their home state or elsewhere throughout the year.
LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write legal briefs, reports, business correspondence, and procedure manuals. Requires ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. This position may require bilingual and/or bi-literate ability (English/Spanish).
MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
High School Diploma and two years or more of related experience and/or training; or equivalent combination of education and experience.
Requires the ability to type at a rate of not less than 50 Net Words Per Minute (NWPM).
Valid California Class C driver’s license, access to an automobile, insurance, and willingness to travel to off-site locations.

Nice To Haves

None.

Responsibilities

Greets all visitors/clients and assists them with questions and appointment needs.
Utilizes computer hardware and software to produce documents.
Turn in reports and plans in a timely manner.
Reads and routes incoming mail.
Organizes and maintains file system, and files correspondence and other records.
Answers and screens telephone calls, and arranges conference calls.
Coordinates legal appointments.
Greets clients/visitors and conducts to appropriate area or staff person.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
Makes copies of correspondence or other printed materials.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Ensures office environment is sanitary and organized.
Orders and maintains supplies and arranges for equipment maintenance.
Collect service fees from clients.
Collect monthly financial information from staff for processing (credit card vouchers, mileage reports, expense reports, etc.).
Makes daily deposits.
Other tasks as needed.

Benefits

Accruals of 2, 3, and 4 vacation weeks per year depending on tenure
16 paid holidays (includes a personal day)
1 mental health day per calendar year
Paid sick days
Health, dental, and vision benefits
Life insurance
Flexible Spending Accounts
Employee Assistance Program for support with personal and work-related challenges
403(b) retirement plan with 2% employer match (providing employee meets criteria)
401(k) retirement plan with no employer match (providing employee meets criteria)
Employer-sponsored pension plan
Supplemental insurance (within 30 days of hire date)
Professional development opportunities and access to thousands of courses
20% discount for immigration services through the UFW Foundation
Many discounts, such as entertainment discounts for movie theaters, theme parks, etc. via ADP Lifemart, TicketsatWork, and UnionPlus