Admin Assistant, Product Development & Operations

Guidewire Software • San Mateo, CA

1d • $62,000 - $94,000

About The Position

Join Guidewire’s Product Development and Operations (PDO) team to build foundational skills while supporting a high-impact organization that delivers secure, scalable solutions to the world’s leading P&C insurers. You’ll gain hands-on experience in operations, communications, and event coordination, with clear mentorship, structured onboarding, and opportunities to apply AI tools to everyday work. Expect a collaborative culture that values curiosity, ownership, and continuous improvement. Job Description What you’ll do Manage core admin activities for a busy team: calendar support, meeting scheduling, travel coordination, and expense processing—growing scope as you ramp. Coordinate internal events and team rituals (all-hands, offsites, learning sessions), from logistics and vendor coordination to attendee communications. Draft concise agendas, capture action items and decisions, and maintain shared documentation so teams can move quickly. Support internal communications by creating short blog posts, updates, or spotlights that amplify wins and share lessons learned. Own well-scoped, entry-level projects (e.g., process checklists, event playbooks, onboarding kits) with mentorship and clear success criteria. Shadow experienced coordinators to learn best practices, then progressively take the lead on recurring workflows. Track simple operational metrics (attendance, on-time starts, satisfaction surveys) and suggest small, measurable improvements. At Guidewire, we foster a culture of curiosity, innovation, and responsible use of AI—empowering our teams to continuously leverage emerging technologies and data-driven insights to enhance productivity and outcomes.

Requirements

• Demonstrated ability to embrace AI and apply it to your current role as well as data-driven insights to drive innovation, productivity, and continuous improvement.
• Strong organization and time management; you keep multiple moving parts aligned and on schedule.
• Clear written communication; you can turn notes into crisp summaries and action lists.
• Initiative and a service mindset; you anticipate needs and follow through.
• Comfort with productivity tools (e.g., Google Workspace) and willingness to learn new systems.

Nice To Haves

• 0–2 years in administrative support, operations, event planning, student leadership, or similar experience (internships/co-ops count).
• Bachelor’s degree preferred or equivalent experience.
• Familiarity with calendaring, conferencing, and basic project tracking tools.

Responsibilities

• Manage core admin activities for a busy team: calendar support, meeting scheduling, travel coordination, and expense processing—growing scope as you ramp.
• Coordinate internal events and team rituals (all-hands, offsites, learning sessions), from logistics and vendor coordination to attendee communications.
• Draft concise agendas, capture action items and decisions, and maintain shared documentation so teams can move quickly.
• Support internal communications by creating short blog posts, updates, or spotlights that amplify wins and share lessons learned.
• Own well-scoped, entry-level projects (e.g., process checklists, event playbooks, onboarding kits) with mentorship and clear success criteria.
• Shadow experienced coordinators to learn best practices, then progressively take the lead on recurring workflows.
• Track simple operational metrics (attendance, on-time starts, satisfaction surveys) and suggest small, measurable improvements.

Benefits

• Flexible work environment, health and wellness benefits, paid time off (including volunteer time off), and market-competitive pay and incentives.
• Continual development, mentorship, and clear growth paths within Guidewire’s global organization.
• All new hires participate in our in-person orientation process to ensure a strong start.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees