Admin Assistant 3
About The Position
The Department of Family and Community Medicine seeks a professional, dynamic, customer focused Administrative Assistant 3 to join our team and support our faculty, staff and students. If you want to be a part of a family of outstanding providers, researchers and staff who are passionate about the well-being and healthcare of individuals, families and communities in New Mexico, this position is for you. In addition to working with an outstanding team, this position also offers a hybrid schedule working in the office and remotely. What We Are Known For: Mission-driven focus on improving health equity. National and international reputation for educational innovation Providing care to underserved and vulnerable populations in Patient Centered Medical Home models of care. Innovative models of intergenerational primary and preventive care Consistently in the top ten US News and World Report national ranking of family medicine departments #5 US News and World Report national ranking of most diverse medical schools #40 US News and World Report for most graduates practicing in primary care fields. Residency program that draws many of the nation’s top Family Medicine candidates. Fellowships in Maternal Child Health, Sports Medicine, and Addiction Medicine Scholarly agenda focused on disparities, health services, and prevention. Mentorship and faculty development Supporting and enhancing diversity, equity, inclusion, and belonging in the academic medical environment. This position will report to the Manager of Administrative Operations and will participate in the following functions: · Front Desk reception to include answering phones, greeting visitors, and scheduling conference rooms · 5R time entry for department faculty · Audio/Visual/copier/printer and conference room support · Maintaining the department directory · Faculty Success data entry · Creating and formatting documents in MS Office Suite, Adobe, Marq and other software · Pcard purchases and processing reimbursements · Maintain calendar and provide administrative support for the Vice Chairs of the Department · Mail distribution, ordering supplies, and inventory review See the Position Description for additional information.
Requirements
- High school diploma or GED
- At least 5 years of experience directly related to the duties and responsibilities specified.
- Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Nice To Haves
- Experience with P-card purchasing and reimbursements and knowledge of Chrome River system processes
- Knowledge of maintaining office equipment such as printers, copiers, telephones and computers
- Ability to work independently and manage multiple projects
- Excellent customer service skills and problem-solving skills
- Intermediate to Advanced knowledge of Microsoft Office – Word, PP, Excel and Publisher
- Experience with Smartsheets
- Experience with electronic calendaring and scheduling meetings
- File creation and maintenance knowledge
- Experience with front desk duties such as answering and transferring calls and greeting visitors
Responsibilities
- Front Desk reception to include answering phones, greeting visitors, and scheduling conference rooms
- 5R time entry for department faculty
- Audio/Visual/copier/printer and conference room support
- Maintaining the department directory
- Faculty Success data entry
- Creating and formatting documents in MS Office Suite, Adobe, Marq and other software
- Pcard purchases and processing reimbursements
- Maintain calendar and provide administrative support for the Vice Chairs of the Department
- Mail distribution, ordering supplies, and inventory review
Benefits
- The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance.
- In addition, UNM offers educational benefits through the tuition remission and dependent education programs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
