Admin Assistant 1 Caa

Dauphin County•Harrisburg, PA

8d•Onsite

About The Position

This position performs administrative and clerical work involving the processing of documents in a variety of functions within the Criminal Section of the Deputy Court Administrator’s Office to assist the Deputy Court Administrator – Criminal in the administration of Criminal Court functions. This position answers telephone and routine questions and routes calls to the appropriate personnel or takes messages for Court staff. Performs receptionist duties by greeting visitors, directing individuals to proper office locations, taking information, and answering questions as necessary. Sends out daily Criminal Court Lists, when requested by the Deputy Court Administrator – Criminal. Prepares the daily court lists to link to the video display screen in Courthouse to enable court visitors to determine correct courtroom for respective proceedings. Enters information into Common Pleas Case Management System (CPCMS) to generate lists of cases for Criminal Court dates. Schedules video conferences with State Correctional Institutions as needed. Utilizes computers and relevant software, including word processing, spreadsheets and statistical programs to identify, collect and present relevant problem-solving court data and reports. Reviews reports generated from the District Attorney’s Unified Case Management (UCM) System and the Common Pleas Case Management System (CPCMS) for accuracy. Forwards findings to the Deputy Court Administrator – Criminal for review and corrective action. Retrieves files from Clerk of Courts Office. Performs office related tasks for the Deputy Court Administrator - Criminal, such as: filing, organizing, answering phone calls, researching, copying, faxing, mailings and other clerical and administrative duties assigned. Initiates telephone calls, as required, to see or relay information to the Deputy Court Administrator – Criminal. Prints sentencing sheets for each judge for miscellaneous court and revocations and compiles monthly reports from the Deputy Court Administrator – Criminal from the data gathered from the sentencing sheets, as needed.

Requirements

Graduation from high school or an accredited equivalency program is required.
One year of clerical work to include public contact or the required knowledge and abilities.
A favorable criminal background check is required.

Nice To Haves

Computer knowledge is preferred.

Responsibilities

Performs administrative and clerical work involving the processing of documents
Answers telephone and routine questions and routes calls to the appropriate personnel or takes messages for Court staff
Performs receptionist duties by greeting visitors, directing individuals to proper office locations, taking information, and answering questions as necessary
Sends out daily Criminal Court Lists, when requested by the Deputy Court Administrator – Criminal
Prepares the daily court lists to link to the video display screen in Courthouse
Enters information into Common Pleas Case Management System (CPCMS) to generate lists of cases for Criminal Court dates
Schedules video conferences with State Correctional Institutions as needed
Utilizes computers and relevant software to identify, collect and present relevant problem-solving court data and reports
Reviews reports generated from the District Attorney’s Unified Case Management (UCM) System and the Common Pleas Case Management System (CPCMS) for accuracy
Forwards findings to the Deputy Court Administrator – Criminal for review and corrective action
Retrieves files from Clerk of Courts Office
Performs office related tasks for the Deputy Court Administrator - Criminal
Initiates telephone calls, as required, to see or relay information to the Deputy Court Administrator – Criminal
Prints sentencing sheets for each judge for miscellaneous court and revocations and compiles monthly reports from the Deputy Court Administrator – Criminal from the data gathered from the sentencing sheets, as needed