Activation Coordinator

The IRONMAN Group•Tampa, FL

19h•Onsite

About The Position

The IRONMAN Group is looking for an Activation Coordinator to join the Global Partnerships Department, reporting to the Senior Manager, Global Partnerships. The role will be based in either the Tampa or Boulder office responsible for managing a portfolio of events delivering partner benefits for The IRONMAN Group portfolio of events within the North American Region. The role will be responsible for the planning, coordination, development and overall delivery of impactful partnership activations on-site, maintaining stakeholder relationships, managing partner reporting and supporting partner renewals and developments. The Activation coordinator will also be responsible for coordinating on-site partner activations and developing detailed activation plans for the wider North American series-wide partner portfolio.

Requirements

A minimum of 3 years experience within the events industry, ideally in a sponsorship role
Client management and/or activations experience
Ability to build and maintain professional relationships key stakeholders
Able to work a flexible schedule that sometimes includes long hours, weekends and holidays.
Must be able to travel (domestic & international) on an as needed basis. Expectations should be (10-12) weeklong trips per year.
Excellent organizational and project management skills
Excellent judgment and ability to think quickly and calmly under pressure
Ability to handle multiple priorities simultaneously and meet deadlines
Ability to work independently and productively with minimum supervision
Demonstrate a positive attitude and team building mentality
Must be able to travel as required and attend events
Knowledge of Microsoft office applications is helpful, but training is provided
Driving license

Responsibilities

Work closely with the partner management team to streamline all partnership activation information to event teams, including but not limited to, operations, logistics, athlete services and local marketing teams to transfer all relevant Global Partnerships information for the events
Coordinate the ordering of the commercial branding packages with event teams through our official signage suppliers
Coordinate expo planning communication and partner and vendor booth layouts with the operations and expo IRONMAN village team
Create branding and activation plans for each race for all partners with on-site assets
Facilitate partner branding orders through detailed information from the partner management team
Coordinate with local branding team leaders/venue leads to deliver all commercial partner branding across all areas of the event
Facilitate onsite branding walk throughs with broadcast teams when applicable
Manage all partner activation touch points onsite including but not limited to – IRONMAN Village, press conferences, registration, welcome functions, all event technical areas, finish line, race day announcements, post event activation recovery area and awards ceremonies
Be the onsite point of contact with partners as well as all internal stakeholders for all topics related to global partnerships
Deliver post-race activations reports
Attend races, including weekends, to support and represent the Global Partnerships department in the delivery of sponsorship assets