Partnership Activation Coordinator

FIT - Functional Inspired Training•Austin, TX

About The Position

We’re looking for a Partnership Activation Coordinator to support our brand collaborations. This role will play a key part in supporting the execution and ongoing management of FIT House of Brands brand partnerships across the business along and be responsible for keeping multiple partnership initiatives organized, moving forward, and clearly aligned across internal teams and external partners. The ideal candidate is a strong project manager, excellent communicator, and proactive problem solver with experience in partnership marketing, event activation, or brand collaborations. This role is an exciting opportunity to play a part in growing and activating high-profile brand partnerships. You’ll work with a dynamic team, gain exposure to top-tier partnerships, and contribute to the success of innovative marketing campaigns.

Requirements

3–5 years of experience in partnerships, marketing, project management, client services, or a similar cross-functional role
Demonstrated ability to manage multiple projects at once, across internal and external stakeholders
Strong organizational skills with a proven ability to drive follow-through without constant direction
Clear, confident written communication and comfort working with senior stakeholders
Detail-oriented, proactive, and comfortable operating in ambiguity
Creative, solution-oriented thinker who can contribute ideas—not just execute tasks
Project management experience (preferred)
Familiarity with project management tools and workflows (e.g., Asana, Clickup, Smartsheet, Airtable, or similar)
Ability to apply structured project management principles while staying flexible in a fast-moving environment

Nice To Haves

experience in fitness, lifestyle, retail, sports, franchising, or consumer partnerships
Formal project management training or certification is a plus (e.g., PMP, CAPM, Agile, Scrum, or similar)

Responsibilities

Support day-to-day partnership activation across multiple partners and initiatives simultaneously
Manage timelines, deliverables, approvals, dependencies, and risks to keep work streams on track
Maintain structured project plans, work backs, trackers, briefs, and documentation
Coordinate scheduling, agendas, notes, and action-item recaps for internal and partner meetings
Serve as a central point of coordination across internal teams (Brand, Marketing, Ops, Athletics, Retail, Legal, Studio teams, etc.)
Proactively manage follow-ups, confirm ownership, and escalate risks or blockers early
Translate partner needs into clear internal requests and manage them through completion
Apply project management best practices to bring structure, clarity, and accountability to complex initiatives
Help evolve processes, templates, and ways of working that improve how partnerships are executed over time
Support partnership integrations tied to F45’s member-facing gamification platform, where members engage with partner offers through participation and activity
Help manage partner relationships and activations that connect engagement, incentives, and rewards to the member experience
Coordinate assets, communications, and updates to ensure partner offers and programs are accurate, timely, and well-presented
Support ongoing optimization of partner participation within the platform, in collaboration with internal stakeholders
Maintain organized, professional communication with partners and internal teams
Ensure decisions, next steps, and timelines are clearly documented and shared
Uphold a high standard for partner-facing materials, communications, and execution
Track partnership status, deliverables, and outcomes
Support internal reporting, summaries, and post-program recaps
Identify gaps, inefficiencies, or risks and propose solutions to improve execution