ACFO for Grant Administration

Massachusetts Trial Court•Boston, MA

2d•$119,421 - $176,523

About The Position

Working within the Fiscal Department within the Office of Court Management, and reporting to the Chief Financial Officer of the Trial Court, the ACFO for Grants Administration is responsible for facilitating and coordinating new and existing grant funded programs. The ACFO for Grants Administration guides the development, review, monitoring, and technical assistance related to all grant (non-state appropriation funded) program activities occurring within the Trial Court. The ACFO for Grants Administration manages the grant application process for a variety of Trial Court programs, as it relates securing federal funds or other grant resources. The ACFO for Grants Administration is also responsible for all financial oversight and reporting related to these awards. The Chief Justice and Court Administrator set the priorities for pursuing grant-driven funding and the CFO and ACFO for Grants Administration facilitates the acquisition of various grant awards for the Trial Court. Work assignments in this professional position require the exercise of independent judgment and initiative.

Requirements

Bachelor’s degree from an accredited college or university in public or business administration or related field and (7) seven years of experience in performing grant administration; Advanced degree preferred
Knowledge of state, federal, local grant related processes, including but not limited to application development, funding cycles, matching funds requirements, fiscal and programmatic reporting
Knowledge of potential funding sources and the ability to analyze the applicability of those programs
Excellent writing skills necessary to prepare grant applications and to complete any technical writing requirements
Proven ability to lead a grant-funded project proposal through concept development, proposal submission, project administration, and reporting
Proficient in the use of financial management software, including spreadsheets and databases. Knowledge of accounting/bookkeeping procedures and auditing
Knowledge of funders' fiscal procedures and compliance requirements
Ability to design and use data bases, analyze data and clearly present findings
Ability to communicate technical, budgetary and program details to Trial Court officials who may be unfamiliar with the grant process
Ability to succinctly communicate grant related recommendations to senior leadership
Demonstrated experience in formulating and implementing new organizational policies and procedures
Ability to work independently
Ability to perform analysis, exercise sound judgment, make recommendations, and defend positions
Ability to establish and maintain working relationships with all levels of Trial Court employees, officials, and judges, funding agency personnel and others in the course of developing, coordinating and implementing new or ongoing processes or programs
Ability to travel throughout the Commonwealth

Nice To Haves

Demonstrated ability and experience supervising less senior and/or support staff is preferred
Familiarity with the Massachusetts Trial Court and state fiscal procedures is desirable

Responsibilities

Develops and recommends policies and processes for the timely consideration of grant opportunities and the review of Trial Court grant applications and program proposals
Oversees the preparation and review of all grant applications and program proposals for adherence to Trial Court programmatic objectives and adherence to funders' fiscal and programmatic requirements; makes recommendations to supervisors as to approval of applications and proposals
Supervises the review of all grant applications and program proposals for adherence to Trial Court fiscal and personnel requirements and works closely with Fiscal and Human Resources staff to ensure that grant and program activities are in conformance with Trial Court policies and procedures
Works with external partners, contractors, consultants, and sub-recipients through regular communication, as well as the development of policies and preparation and delivery of training
Oversees pre- and post-award grant activities; establishes grant set up with the Fiscal Department, the state comptroller’s office, treasury department, and administration and finance and funders
Develops grant budgets, engages in budget analysis, and approves all grant expenses according to the grantor requirements
Performs financial administration and timely submission of applications and reports and ensures the timely application for reimbursement from the funding sources
Collaborates with the Fiscal Department, monitoring and approving expenses in state expense systems and coordinates grant-approved staffing levels and expenses
Manages inventory and equipment purchases to ensure program compliance
Ensures compliance with the rules and regulations administered by the grantor
Coordinates planning and preparation of grant audits, site visits and all monitoring by local, state and federal funding sources
Ensures sub-recipient compliance of state and federal regulations/guidelines by coordinating and conducting site visits/desk reviews and issuing site visit reports, handling budget amendment requests, reviewing reimbursement invoices, contributing to reviewing the submittal, documentation, and reporting of statistical data
Develops grant protocols to support Trial Court departments and offices with best practices for grant development and administration, such as setting up required contracts, encumbrance and expenditure accounts, and other processes necessary to administer and expend grant funds