Project Coordinator - Division for Land-Grant Engagement

West Virginia University

11d

About The Position

Based in Morgantown, WV, as part of the Extension Operations Support Team, this position serves as the primary coordinator for the specialized administrative systems that facilitate Extension programming and outreach. The role is responsible for the full lifecycle of program materials, including forecasting inventory needs, managing an e-commerce storefront, and ensuring all resources meet branding and ADA accessibility standards. Additionally, the position oversees the peer-reviewed publication workflow, provides technical and administrative support for grant applications and outcome reporting, and designs comprehensive evaluation systems to measure program impact. With a focus on process improvement and logistical precision, the role also manages event registration platforms and provides on-site support to ensure seamless program delivery, while serving as a backup to other team members to maintain organizational continuity.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
37.5-hour work week
13 paid holidays (staff holiday calendar)
15 annual leave (vacation) days per year (employee leave)
18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
WVU offers a range of health insurance and other benefits
401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
Wellness programs

Requirements

• Associates degree or equivalent
• A minimum of two (2) years of experience in the following:
• Complex event management/conference services or related area
• Working with diverse audiences
• Effectively relating to the public (adults and youth) in a job-related role.
• Work as part of a team, anticipating needs
• Ability to streamline process and make improvements for efficiency and efficacy
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.
• Demonstrated skill in managing competing demands for services.
• Demonstrated skill in public relations and handling complaints.
• Demonstrated skill in processing what has been learned in one event experience to help improve others.
• Demonstrated negotiation skills to interact diplomatically with professional contacts and volunteers.
• Strong communication skills as needed (written/oral/telephone/in person) to perform in a professional, businesslike manner.
• Strong organizational skills to plan and organize concurrent tasks and set priorities for responsibilities for self and others.

Responsibilities

• PROGRAM MATERIAL ORDERING
• INTERNAL PEER-REVIEWED PUBLICATIONS
• OUTCOME REPORTING AND EVALUATION
• GRANT SUPPORT
• EVENT SUPPORT
• OTHER DUTIES

Benefits

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 15 annual leave (vacation) days per year (employee leave)
• 18 sick days per year
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks.
• Wellness programs

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree